Job Details

Administrative Assistant

  2020-06-29     Louisiana Board of Massage Therapy     Baton Rouge  

Louisiana Board of Massage Therapy

Administrative Assistant (Unclassified) - No Civil Service test score is required in order to be considered for this position. 

About Agency:

The Louisiana Board of Massage Therapy is a regulatory agency whose members are appointed by the Office of the Governor with a mission to protect the health, safety and welfare of the public as well as the integrity of the profession by regulating the practice of massage therapy.  The Board seeks to insure that massage therapists meet certain educational levels, comply with ethical and legal standards applicable to the profession, and that massage therapy establishments conform to sanitary and record keeping requirements.  The Board issues and renews licenses, collects fees, receives and investigates complaints, performs inspections, conducts hearings on disciplinary matters and otherwise addresses issues that are relevant to the massage industry.

Job Summary:

Work under the supervision of the Executive Director assisting with the day to day operations of the Board Office functions and duties which includes but not limited to office procedures, license functions, and other tasks as assigned by the Director.  Salary is commensurate with experience.

Essential Functions:

  • Assist with the coordination of all license functions (application package review, renewals, verifications, maintenance, spreadsheets, letters, etc.), processes according to guidelines established by the Practice Act (Louisiana Revised Statutes 37:3551, et seq.), Rules and Standards (Title 46, Part XLIV Massage Therapists) Administrative Procedure and Open Meetings Acts.
  • Maintain confidentiality in all aspects of therapist, staff and agency information.
  • Monitor and assist with maintenance of the organizations website and data base.
  • Answer telephones - assist and/or transfer to appropriate staff members.
  • Open, sort and distribute incoming correspondence, including faxes, emails and mail (US, UPS & FedEx or similarly delivered packages).
  • Prepare responses to correspondence containing routine inquiries.
  • Perform general clerical duties to include, but not limited to, bookkeeping, copying, faxing, mailing and filing.
  • File and retrieve documents, records and reports.
  • Create and modify documents such as reports, memos, letters, etc. using word processing, spreadsheet, database and/or other presentation software or programs.
  • May conduct research, compile data and prepare documents for consideration and presentation to the Executive Director, staff and Board.
  • Assist in preparation of Board Meetings and Board Packages.
  • Collect and maintain inventory of office equipment and supplies.
  • Support staff in assigned project-based work.
  • Assist with overall maintenance of the organization and its offices.
  • Other duties as assigned by Director.

Knowledge, Skills and Abilities:

  • Computer literate. Proficient in Microsoft applications (Word, Excel, etc.)
  • Good oral and written communication skills, analytical and problem-solving skills.
  • Knowledge of principles and practices of organization, records management and general administration.
  • Ability to communicate effectively.
  • Ability to operate standard office equipment, including but not limited to, computers, telephone systems, calculators, copiers and facsimile machines.
  • Ability to follow oral and written instructions.
  • Ability to work well either alone or as part of a team.

Preferred Qualifications:

  • High school diploma or equivalency and a minimum three (3) years in general office responsibilities and procedures.

Do not contact this company in solicitation of any product or service.

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