Job Details
Administrative Assistant 5
2026-10-17 State of Louisiana Baton Rouge,LA
Description:
Minimum Qualifications
Four years of experience in administrative services.
EXPERIENCE SUBSTITUTION:
Every 15 semester hours earned from an accredited college or university will be credited as six months of experience.
Job Specification
The official job specifications for this role, as defined by the State Civil Service, can be found here.
Job Duties and Other Information
Job Duties:
Job duties may include, but are not limited to:
Appointment Type: This position may be filled by probational appointment, promotion, or detail to special duty in accordance with applicable State Civil Service rules.
Compensation:This position is eligible for $2.00 per hour in Premium Pay for hours actually worked.
How To Apply:
No Civil Service test score is required in order to be considered for this vacancy.
To apply for this vacancy, click on the "Apply" link above and complete an electronic application, which can be used for this vacancy as well as future job opportunities. Applicants are responsible for checking the status of their application to determine where they are in the recruitment process. Further status message information is located under the Information section of the Current Job Opportunities page.
* Information to support your eligibility for this job title must be included in the application (i.e., relevant, detailed experience/education).Resumes will not be accepted in lieu of completed education and experience sections on your application. Applications may be rejected if incomplete.
Contact Information:
For further information about this vacancy, contact:Melissa Willard
Administrative Program Specialist - Legal
225-242-4667
The Louisiana Department of Transportation and Development (DOTD) is an equal employment opportunity employer and serves as a model employer for individuals with disabilities. DOTD does not discriminate in employment on the basis of race, color, religion, sex, national origin, political affiliation, disability, age, or pregnancy, and prohibits harassment of any type.
Information on the Louisiana Workforce Commission, Louisiana Rehabilitation Services is available:
Louisiana State Government represents a wide variety of career options and offers an outstanding opportunity to make a difference through public service. With an array of career opportunities in every major metropolitan center and in many rural areas, state employment provides an outstanding option to begin or continue your career.
As a state employee, you will earn competitive pay, choose from a variety of benefits, and have access to a great professional development program:
Insurance Coverage More information can be found at
Parental Leave - Up to six weeks paid parental leave
More information can be found at
Holidays and Leave - State employees receive the following paid holidays each year:
***** Additional holidays may be proclaimed by the Governor
State employees earn sick and annual leave which can be accumulated and saved for future use. Your accrual rate increases as your years of service increase.
Retirement- State of Louisiana employees are eligible to participate in various retirement systems (based on the type of appointment and agency for which an employee works). These retirement systems provide retirement allowances and other benefits for state officers and employees and their beneficiaries. State retirement systems may include (but are not limited to):
01
Are you a permanent LA-DOTD employee?
02
Are you a probational LA-DOTD employee?
03
Are you a current or former employee of the State of Louisiana?
04
If so, for which state agency(ies) do you/did you work and during what time period(s)? If not, indicate "NA"
05
To ensure compliance with PPM #9, DOTD Nepotism Policy, please list the name and relationship of any immediate family members who are currently employed by LaDOTD. Please type "N/A" if there are no immediate family members.
06
CE: Communicating Effectively - How well do you share information and ideas in ways that others can understand, relate to, and act on?
07
CE: Communicating Effectively - Explain your selection by providing specific examples from your experience. Tip: Use the STAR method (situation, task, action, result) to explain how you have demonstrated this competency. Examples from work, military service, volunteering, education, or other life experiences are all valid.
08
DA: Demonstrating Accountability - How well do you take responsibility for your actions, results, and performance?
09
DA: Demonstrating Accountability - Explain your selection by providing specific examples from your experience. Tip: Use the STAR method (situation, task, action, result) to explain how you have demonstrated this competency. Examples from work, military service, volunteering, education, or other life experiences are all valid.
10
MAJ: Making Accurate Judgments - How do you make decisions when faced with choices, risks, or limited information?
11
MAJ: Making Accurate Judgments - Explain your selection by providing specific examples from your experience. Tip: Use the STAR method (situation, task, action, result) to explain how you have demonstrated this competency. Examples from work, military service, volunteering, education, or other life experiences are all valid.
Required Question
Salary : $3,127.00 - $6,136.00 Monthly
Location : Baton Rouge, LA
Job Type: Classified
Job Number: 47/7529/AdminA5/10.15.26-LR
Department: DOTD-Administration
Division: Section 47
Opening Date: 10/15/2026
Closing Date: 10/25/2026 11:59 PM Central
About this Job
Administrative Assistant 5 - Legal Section
The Louisiana Department of Transportation and Development (DOTD) is seeking a highly organized, detail-oriented, and motivated individual to serve as an Administrative Assistant 5 in the Legal Section.
This position provides advanced administrative and executive support while coordinating essential activities involving professional services contracts, legislative matters, rule promulgation, and legal records management. The ideal candidate will demonstrate sound judgment, professionalism, excellent communication skills, and the ability to manage multiple priorities while maintaining confidentiality and accuracy.
If you enjoy working in a fast-paced, professional environment where your organizational skills and attention to detail contribute to the Department's operations, we encourage you to apply!
AN IDEAL CANDIDATE SHOULD POSSESS THE FOLLOWING COMPETENCIES:
- Communicating Effectively: The ability to relay information correctly and appropriately to connect people and ideas.
- Demonstrating Accountability: The ability to take ownership of actions, behaviors, performance, decisions, and outcomes.
- Making Accurate Judgments: The ability to form an opinion objectively and decisively based on relevant information and in accordance with established standards.
Minimum Qualifications
Four years of experience in administrative services.
EXPERIENCE SUBSTITUTION:
Every 15 semester hours earned from an accredited college or university will be credited as six months of experience.
Job Specification
The official job specifications for this role, as defined by the State Civil Service, can be found here.
Job Duties and Other Information
Job Duties:
Job duties may include, but are not limited to:
- Provide executive-level administrative support to the General Counsel, including calendar management, correspondence, telephone communications, confidential matters, meeting coordination, and preparation of meeting minutes.
- Coordinate the preparation, processing, and administration of professional services contracts and Cooperative Endeavor Agreements (CEAs), ensuring proper documentation, approvals, and distribution.
- Assist with DOTD's annual legislative activities by maintaining legislative tracking spreadsheets, coordinating schedules, preparing materials, monitoring legislation, and communicating with executive staff and legislative representatives.
- Coordinate administrative activities associated with rule promulgation, including preparing notices of intent, routing documents for review and approval, maintaining records, and monitoring required procedures and deadlines.
- Coordinate with Legal Section staff and other departmental personnel to collect and verify information for Key Performance Indicators and Act 204 reporting.
- Administer and maintain HighQ workflows, user permissions, and system configurations, including troubleshooting and coordinating employee training.
- Maintain and update litigation information in HighQ for tort suits filed against DOTD and distribute legal correspondence and documents to appropriate personnel.
- Provide backup administrative support for personnel-related activities, hiring processes, meeting arrangements, and other Legal Section operations.
- Review and audit payroll information for accuracy.
- Perform additional duties as assigned, including emergency and disaster support activities.
Appointment Type: This position may be filled by probational appointment, promotion, or detail to special duty in accordance with applicable State Civil Service rules.
Compensation:This position is eligible for $2.00 per hour in Premium Pay for hours actually worked.
How To Apply:
No Civil Service test score is required in order to be considered for this vacancy.
To apply for this vacancy, click on the "Apply" link above and complete an electronic application, which can be used for this vacancy as well as future job opportunities. Applicants are responsible for checking the status of their application to determine where they are in the recruitment process. Further status message information is located under the Information section of the Current Job Opportunities page.
* Information to support your eligibility for this job title must be included in the application (i.e., relevant, detailed experience/education).Resumes will not be accepted in lieu of completed education and experience sections on your application. Applications may be rejected if incomplete.
Contact Information:
For further information about this vacancy, contact:Melissa Willard
Administrative Program Specialist - Legal
225-242-4667
The Louisiana Department of Transportation and Development (DOTD) is an equal employment opportunity employer and serves as a model employer for individuals with disabilities. DOTD does not discriminate in employment on the basis of race, color, religion, sex, national origin, political affiliation, disability, age, or pregnancy, and prohibits harassment of any type.
Information on the Louisiana Workforce Commission, Louisiana Rehabilitation Services is available:
Louisiana State Government represents a wide variety of career options and offers an outstanding opportunity to make a difference through public service. With an array of career opportunities in every major metropolitan center and in many rural areas, state employment provides an outstanding option to begin or continue your career.
As a state employee, you will earn competitive pay, choose from a variety of benefits, and have access to a great professional development program:
Insurance Coverage More information can be found at
Parental Leave - Up to six weeks paid parental leave
More information can be found at
Holidays and Leave - State employees receive the following paid holidays each year:
- New Year's Day
- Martin Luther King, Jr. Day,
- Mardi Gras,
- Good Friday,
- Memorial Day,
- Independence Day,
- Labor Day,
- Veteran's Day,
- Thanksgiving Day and Christmas Day.
***** Additional holidays may be proclaimed by the Governor
State employees earn sick and annual leave which can be accumulated and saved for future use. Your accrual rate increases as your years of service increase.
Retirement- State of Louisiana employees are eligible to participate in various retirement systems (based on the type of appointment and agency for which an employee works). These retirement systems provide retirement allowances and other benefits for state officers and employees and their beneficiaries. State retirement systems may include (but are not limited to):
- Louisiana State Employees Retirement System (). LASERS has provided this video to give you more detailed information about their system
- Teacher's Retirement System of Louisiana (),
- Louisiana School Employees Retirement System (), among others
01
Are you a permanent LA-DOTD employee?
- Yes
- No
02
Are you a probational LA-DOTD employee?
- Yes
- No
03
Are you a current or former employee of the State of Louisiana?
- Yes
- No
04
If so, for which state agency(ies) do you/did you work and during what time period(s)? If not, indicate "NA"
05
To ensure compliance with PPM #9, DOTD Nepotism Policy, please list the name and relationship of any immediate family members who are currently employed by LaDOTD. Please type "N/A" if there are no immediate family members.
06
CE: Communicating Effectively - How well do you share information and ideas in ways that others can understand, relate to, and act on?
- I communicate unclearly, use poor tone, and ignore the audience.
- I share main ideas clearly and adapt to the audience when reminded.
- I communicate clearly, listen actively, and explain complex ideas well.
- I craft messages that connect, inspire, and drive action across audiences.
07
CE: Communicating Effectively - Explain your selection by providing specific examples from your experience. Tip: Use the STAR method (situation, task, action, result) to explain how you have demonstrated this competency. Examples from work, military service, volunteering, education, or other life experiences are all valid.
08
DA: Demonstrating Accountability - How well do you take responsibility for your actions, results, and performance?
- I avoid responsibility, deliver poor work, and resist feedback.
- I take ownership when prompted and meet basic expectations.
- I own results, meet standards, and respond to feedback professionally.
- I drive high performance, prevent issues, and model accountability.
09
DA: Demonstrating Accountability - Explain your selection by providing specific examples from your experience. Tip: Use the STAR method (situation, task, action, result) to explain how you have demonstrated this competency. Examples from work, military service, volunteering, education, or other life experiences are all valid.
10
MAJ: Making Accurate Judgments - How do you make decisions when faced with choices, risks, or limited information?
- I make reactive or delayed decisions and sometimes overlook risks, priorities, or potential bias.
- I try to weigh options but struggle when there's uncertainty, competing priorities, or unclear outcomes.
- I make timely, well-reasoned decisions by using available information, context, and trade-offs.
- I make sound decisions in complex situations, lead others through ambiguity, and adapt as new information emerges.
11
MAJ: Making Accurate Judgments - Explain your selection by providing specific examples from your experience. Tip: Use the STAR method (situation, task, action, result) to explain how you have demonstrated this competency. Examples from work, military service, volunteering, education, or other life experiences are all valid.
Required Question