Job Details

Location: Baton Rouge, LA (Hybrid/Onsite)

Join a Team Where Organization, Accuracy, and Confidentiality Matter

Are you an experienced administrative professional with a background in legal, insurance, healthcare, or corporate operations? Do you enjoy solving problems, managing important documentation, and keeping complex processes running smoothly?

We're looking for an Administrative Legal Support Specialist to join a collaborative team supporting legal operations, records management, and regulatory compliance. In this role, you'll work behind the scenes to help ensure sensitive legal and business matters are handled accurately, efficiently, and with the highest level of professionalism.

What You'll Do

As an Administrative Legal Support Specialist, you'll play a key role in supporting legal operations by managing records requests, maintaining legal documentation, and coordinating with internal and external partners.

Your Responsibilities

• Research and evaluate third-party records requests and assist with preparing appropriate responses.
• Review, organize, redact, and produce legal and business records while ensuring compliance with privacy laws and company policies.
• Research internal systems and document repositories to locate records and supporting documentation.
• Maintain legal files, databases, tracking logs, and case documentation.
• Coordinate with internal departments and external requestors to ensure timely completion of legal requests.
• Support legal projects, special initiatives, and departmental administrative functions.
• Handle confidential legal and business information with professionalism and discretion.
• Identify opportunities to improve administrative processes and workflow efficiency.

What You Bring

Required Qualifications

• Minimum 5 years of administrative support experience, preferably in a legal, insurance, healthcare, or corporate environment.
• Strong understanding of legal documentation, records management, and administrative procedures.
• Excellent written and verbal communication skills.
• Outstanding attention to detail and organizational abilities.
• Strong analytical and problem-solving skills.
• Ability to prioritize multiple deadlines and work independently.
• Experience handling highly confidential information.
• Advanced proficiency with Microsoft Office, including Outlook, Word, Excel, PowerPoint, Teams, and Access.

Preferred Experience

• Supporting an in-house legal department or corporate legal team.
• Insurance industry experience.
• Responding to legal records requests, subpoenas, or regulatory inquiries.
• Experience with eDiscovery or electronic document management systems.
• Maintaining legal databases, document repositories, and case files.
• Knowledge of healthcare privacy regulations and records management practices.

Why You'll Love This Opportunity

• Join a collaborative team that plays a critical role in supporting legal and business operations.
• Work on meaningful projects involving legal documentation, compliance, and records management.
• Expand your knowledge of legal operations and corporate administration.
• Build your career in a stable, professional environment that values accuracy, integrity, and continuous improvement.
• Make a direct impact by helping ensure legal matters are handled efficiently, accurately, and in compliance with regulatory requirements.

If you're a highly organized administrative professional who enjoys working with legal documentation, managing sensitive information, and supporting a dynamic team, we'd love to connect with you. Apply today and take the next step in your career!