Job Details

Accounts Payable Clerk

Receives and processes Bank and Holding Company invoices in a timely and accurate manner. Research new vendors and maintain existing vendors. Communicates with vendors and employees. Prepares checks for mailing.

Job Responsibilities

• Enters all invoices into the accounts payable software. This includes:
• assigning appropriate general ledger accounts and cost centers based on an understanding of basic accounting principles
• review of invoices for appropriate documentation
• assigning to appropriate approver
• ensuring compliance with Bank policies and procedures
• Performs research and analysis on all open accounts payable issues, including but not limited to invoices, payments, vendor accounts, and general ledger coding.
• Maintains vendor records and ensures that all necessary documentation is accurately filed and up to date, including verifying account information with vendors and obtaining updated W-9's.
• Assists with employee expense reimbursement review.
• Works closely with the other accounts payable team members.
• Monitors all vendor accounts to ensure payments are issued timely and are up to date.
• Collaborates effectively with accounting and other internal departments to resolve any invoice or payment issues
• Provides excellent customer service and clear communication with employees and vendors.
• Ensures that own work is in compliance with all applicable laws, regulations, policies and guidelines.
• Assist with preparing 1099s annually.
• All other duties and ad-hoc projects as assigned.

Education and Related Experience

• High School Diploma or equivalent (GED) required
• Associate or bachelor's degree in accounting or related business field OR 3+ years of relevant bookkeeping experience

Skills and Abilities

• Must understand and apply appropriate general ledger coding rather than relying solely on predetermined invoice coding
• Must possess excellent attention to detail
• Must possess excellent verbal and written communication skills
• Must possess excellent organizational skills and meet all deadlines
• Must possess ability to perform detailed tasks with accuracy
• Must possess strong mathematical skills
• Must possess ability to handle confidential financial information with discretion
• Must possess knowledge of standard office equipment including computer, scanner, and copy machine
• Must possess strong knowledge of Microsoft Outlook and Microsoft Excel

Working Conditions and/or Physical Requirements

• Requires constant answering/usage of telephone
• Requires corrected vision and hearing to normal range
• Requires ability to work under stress and meet deadlines
• Requires ability to operate a keyboard
• Requires ability to move freely about the office building
• Requires ability to lift/move/carry up to 25 pounds if required to perform the essential job functions. If the employee is unable to lift/move/carry this weight and can be accommodated without causing the department an “undue hardship” then the employee must be accommodated; hence, omitting lifting as a physical requirement.

Equal Opportunity Employer/Veterans/Disabled