Job Details

Administrative Assistant 4

The Louisiana Department of Insurance is seeking a detail-oriented and highly professional Administrative Assistant 4 to support key functions within the Office of Property & Casualty. In this role, you will serve as the confidential administrative assistant to the Deputy Commissioner, providing advanced administrative support and helping ensure the efficient operation of the office. This position plays a vital role in supporting the regulation and oversight of Louisiana's property and casualty insurance industry through effective coordination, communication, and administrative oversight. If you are organized, dependable, and comfortable handling sensitive information while supporting executive leadership, we encourage you to apply!

The ideal candidate possesses the following competencies: Core Competencies: Accepting Direction, Communicating Effectively, Focusing on Customers. Preferred Competencies: Acting with Ethics and Integrity, Adapting to Change, Demonstrating Business Acumen, Displaying Professionalism, Following Policies and Procedures, Leveraging Technology.

Minimum Qualifications: Three years of experience in administrative services. EXPERIENCE SUBSTITUTION: Every 15 semester hours earned from an accredited college or university will be credited as six months of experience.

Job Duties: Serve as the confidential administrative assistant and special assistant to the Deputy Commissioner. Assist with division planning efforts by supporting the development and implementation of short- and long-term goals and objectives. Manage the Deputy Commissioner's calendar, including scheduling meetings, coordinating interviews, hearings, presentations, and other official appearances. Prepare, proofread, and process routine and non-routine correspondence of a confidential nature for the insurance industry, the public, Department staff, and other stakeholders. Serve as the primary point of contact for calls, visitors, and inquiries directed to the Office of Property & Casualty, ensuring appropriate routing and timely follow-up. Create reports and compile confidential data to support executive decision-making and division operations. Organize and maintain office files, correspondence, records, and administrative documentation in accordance with record retention requirements. Receive, screen, and distribute incoming mail, exercising independent judgment to identify items requiring priority or executive attention. Maintain payroll and timekeeping functions for the Office of Property & Casualty, ensuring accuracy and timely submission. Coordinate travel arrangements and prepare travel reimbursement documentation for the Deputy Commissioner. Serve as the Safety Warden for the division or assigned area, assisting with the implementation of the Department's safety program and coordinating emergency procedures as needed. Support special projects and perform other related duties as assigned by the Deputy Commissioner or Office leadership.

Position-Specific Details: Division/Location: Office of Property & Casualty. Appointment Type: Probational or Promotional. Career Progression: This position will be filled as an Administrative Assistant 4. Compensation: The salary will be determined based on qualifications and experience within the established pay range.

How To Apply: NO CIVIL SERVICE exam is required to be considered for this vacancy. To apply for this vacancy, click on the "Apply" link above and complete an electronic application, which can be used for this vacancy as well as future job opportunities. Applicants are responsible for checking the status of their application to determine where they are in the recruitment process. Further status message information is located under the Information section of the Current Job Opportunities page. Information to support your eligibility for the position must be included in the application (i.e., relevant, detailed experience/education). Resumes will not be accepted in lieu of completed education and experience sections. Applications may be rejected if incomplete.

Contact Information: For further information about this vacancy, contact Dr. Phillip Donagriche, Human Resources Division, Louisiana Department of Insurance, P.O. Box 94214, Baton Rouge, LA 70804. Email: Phillip.Donagriche@ldi.la.gov