Job Details

Administrative Program Specialist A

**This position is located in Baton Rouge, LA**

The Louisiana Department of Education is seeking an Administrative Program Specialist A to join the Operational Support Services team. This role will serve as a primary support for administrative professionals across the agency by developing, streamlining, and maintaining agency wide administrative procedures, resources, and support. This role will also serve as a secondary reviewer for contracts across the agency as well as a backup administrative assistant for program offices with vacancies. We are looking for candidates who believe in teamwork, accountability, are self-motivating, and process improvement oriented.

Candidates with the following skills and competencies are encouraged to apply:

• Demonstrating accountability: The ability to take ownership of actions, behaviors, performance, decisions, and outcomes.
• Following policies and procedures: The ability to follow, reinforce, adapt, or develop policies and procedures to maintain compliance with federal and state legal requirements, State Civil Service rules, and organizational policies.
• Managing resources: The ability to manage financial, physical, and contractual resources to ensure compliance and maximize business value.
• Building trust: The ability to create a safe and supportive environment where others feel comfortable speaking up, sharing ideas, and acknowledging mistakes.
• Communicating effectively: The ability to convey information, ideas, and emotions using structured communication methods that promote understanding and engagement.

Experience building, documenting and implementing standard operating procedures

Three years of experience in administrative services; OR

Six years of full-time work experience in any field; OR

A bachelor's degree.

EXPERIENCE SUBSTITUTION:

Every 30 semester hours earned from an accredited college or university will be credited as one year of experience towards the six years of full-time work experience in any field. The maximum substitution allowed is 120 semester hours which substitutes for a maximum of four years of experience in any field.

Job duties include:

• Second level contract reviewer
• Backup time administrator for the agency
• Backup LaGov admin for offices with admin vacancies
• Admin onboarding and resource document creation and maintenance
• New admin trainer

Position-specific details:

Appointment type: Probational, Promotional, or Job Appointment. The person hired for this position is expected to regularly report to the Baton Rouge office. Current permanent classified state employees may be required to accept a probationary appointment, if selected.

Career progression: This position does not participate in a Career Progression Group.

Work schedule: Workdays are Monday - Friday; work hours will be determined.

Compensation: The salary offered will be determined based on qualifications and experience.

*Note regarding the advertised pay range: The maximum amounts listed are the maximum salary amounts a person can make over their career and not the maximum amount we are allowed to pay a new hire.

To apply for this vacancy, click on the "Apply" link above and complete an electronic application, which can be used for this vacancy as well as future job opportunities. Applicants are responsible for checking the status of their application to determine where they are in the recruitment process. Further status message information is located under the Information section of the Current Job Opportunities page. Information to support your eligibility for the position must be included in the application (i.e., relevant, detailed experience/education). Resumes will not be accepted in lieu of completed education and experience sections. Applications may be rejected if incomplete.

For further information about this vacancy contact:

Louisiana Department of Education – Human Resources

PO Box 94064

Baton Rouge, LA 70804

ldoejobs@la.gov

Louisiana is a State As a Model Employer (SAME) that supports the recruitment, hiring, and retention of individuals with disabilities.