Job Details

Administrative Coordinator 4

The Louisiana Department of Transportation and Development (DOTD) is seeking a highly organized and detail-oriented Administrative Coordinator 4 to support the Legal Section's Property Unit. This position serves as a key administrative support role within a specialized legal environment focused on property matters, expropriation lawsuits, inverse condemnation lawsuits, right-of-way matters, litigation support, legal records, reports, invoices, and case-related documentation.

This role involves managing a high volume of legal and property-related documents, assisting with litigation support activities, tracking case information, maintaining hard-copy and electronic files, preparing and organizing reports, and supporting attorneys and legal staff with administrative and clerical functions. The position may interact with DOTD staff, attorneys, courts, agencies, consultants, appraisers, private citizens, and other internal and external stakeholders on matters that require accuracy, confidentiality, and attention to detail.

This role is ideal for an administrative professional who thrives in a structured, detail-driven environment and is comfortable working with legal documents, case files, deadlines, data entry, reports, invoices, and complex documentation.

An ideal candidate should possess the following competencies:

• Following policies and procedures: The ability to follow, reinforce, adapt, or develop policies and procedures to maintain compliance with federal and state legal requirements, State Civil Service rules, and organizational policies.
• Demonstrating accountability: The ability to take ownership of actions, behaviors, performance, decisions, and outcomes.
• Thinking critically: The ability to analyze information objectively, identify connections across sources, and form logical, well-supported conclusions.

Three years of experience in administrative services. Experience substitution: Every 15 semester hours earned from an accredited college or university will be credited as six months of experience.

Job duties include:

• Providing administrative support to attorneys and legal staff within the Legal Section's Property Unit.
• Assisting with litigation support activities related to expropriation, inverse condemnation, right-of-way, property, and other related legal matters.
• Preparing, organizing, scanning, filing, and maintaining legal documents, pleadings, correspondence, case materials, affidavits, notices, reports, and other records.
• Assisting with the preparation, formatting, tracking, and processing of litigation documents, including petitions, orders, receipts for service, motions, exceptions, answers, correspondence, judgments, memoranda, and related materials.
• Maintaining hard-copy and electronic legal files, case records, calendars, spreadsheets, suit assignment logs, docket information, service information, and other Property Unit records.
• Monitoring case-related activity, including suit filings, service of process, notices of acceptance, discovery materials, file closures, and related documentation.
• Reviewing and processing invoices related to legal services, court costs, property unit expenses, and related matters; verifying information, obtaining required approvals, and tracking payment status.
• Preparing, updating, and maintaining Property Unit reports and spreadsheets, including litigation reports, attorney reports, settlement-related reports, payment request reports, refund logs, travel expense records, and other reports as required.
• Using Microsoft Office, Microsoft Access, Outlook, Legal Database, Acuity, FileNet, LaGov, and other systems to enter, retrieve, track, and manage information.
• May be required to perform other duties as necessary, including emergency or disaster support activities.

Position-specific details:

Appointment type: This position may be filled as either a probational appointment (open to all qualified applicants), a promotion (open to all statewide classified and Agency-wide permanent status employees), or by detail to special duty.

Compensation: This position receives premium pay of $2.00 per hour for all hours worked. Additional compensation may be considered for applicants who possess extraordinary job-related qualifications or credentials in accordance with State Civil Service Rule 6.5(g) and DOTD policy. Any such consideration is subject to approval and applicable pay limitations.

How to apply:

No Civil Service test score is required to be considered for this vacancy.

To apply for this vacancy, click on the "Apply" link above and complete an electronic application, which can be used for this vacancy as well as future job opportunities. Applicants are responsible for checking the status of their application to determine where they are in the recruitment process. Further status message information is located under the Information section of the Current Job Opportunities page. Information to support your eligibility for this job title must be included in the application (i.e., relevant, detailed experience/education). Resumes will not be accepted in place of completed education and experience sections on your application. Applications may be rejected if incomplete.

Contact information:

For further information about this vacancy, contact:

Melissa Willard, Administrative Program Specialist – Legal, 225-242-4667, melissa.willard@la.gov

The Louisiana Department of Transportation and Development (DOTD) is an equal employment opportunity employer and serves as a model employer for individuals with disabilities. DOTD does not discriminate in employment on the basis of race, color, religion, sex, national origin, political affiliation, disability, age, or pregnancy, and prohibits harassment of any type. Information on the Louisiana Workforce Commission, Louisiana Rehabilitation Services is available: