Job Details

About This Job

The University of Louisiana System Board Office has a vacancy. The University of Louisiana System is seeking a highly organized, detail-oriented professional to serve as Board Relations Coordinator. This role supports the UL System's Board of Supervisors and the Vice President of Student Affairs and Board Relations by coordinating Board activities, events, and key administrative projects.

The Coordinator manages logistics, communications, and materials for Board and Systemwide events; provides executive and administrative support; assists with Board meeting preparation; and helps draft documents and track projects. Strong organization, communication skills, and sound judgment are essential. This position will be reporting to the Vice President of Student Affairs and Board Relations.

Minimum Qualifications

• Associate's degree or three years of experience in administration, project coordination, or event support.

Core Competency/Knowledge Areas:

• Strong organizational, communication, and multitasking skills.
• Professionalism, discretion, and experience supporting senior leaders.

Preferred Qualifications:

• Proficiency in Microsoft Office, Outlook, Teams, and project management tools.
• Experience in event planning and an understanding of higher-education governance.
• Ability to work evenings and travel as needed.

Job Duties and Other Information

Key Responsibilities:

• Serve as a secondary administrative contact for Board members and assist with Board meeting scheduling, logistics, materials, and minutes.
• Track attendance, RSVPs, and support Board member travel needs.
• Lead planning for Board events, including receptions, retreats, and special meetings.
• Coordinate venues, catering, technology, room layouts, guest lists, parking, and onsite support.
• Support System convenings and campus events, including vendor coordination and follow-up.
• Provide administrative support to the Vice President for Student Affairs and Board Relations, including scheduling, communications, and meeting preparation.
• Draft correspondence and briefing materials; maintain project timelines; support travel reimbursements, scholarship processing, and special Systemwide projects.

Position Specific Details:

Appointment Type: This vacancy is unclassified.

Louisiana is a "State as a Model Employer" for People with Disabilities.

How to Apply:

No Civil Service test score is required in order to be considered for this vacancy. Please submit your electronic résumé as a PDF to erica.calais@ulsystem.edu, using the subject line: "Board Relations Coordinator Application – Your Name." Your résumé must be submitted by July 27, 2026 for consideration. *Information to support your eligibility for this job title must be included on the résumé (i.e., relevant, detailed experience/education).

Applicants qualifying based on an associate degree will be required to submit an official college transcript to verify credentials claimed prior to appointment. The selected candidate will be required to submit original documentation upon hire.

Contact Information:

For further information about this posting, please contact: Erica R. Gay HR Specialist Division of Administration/Office of Human Resources email: erica.gay@la.gov