Job Details

Proposal CoordinatorThe Proposal Coordinator supports production of high-quality, compliant responses to solicitations issued by federal, state, and local entities. This role requires exceptional organizational skills, attention to detail, and the ability to manage multiple concurrent deadlines in a fast-paced, high-pressure environment. The position is office‑based and requires effective collaboration with team members located across multiple offices. Day‑to‑day direction, check‑ins, and coordination with the Manager will occur primarily through virtual communication tools (e.g., Microsoft Teams, email, phone). Candidates should be comfortable working independently while maintaining consistent communication and collaboration with the entire proposal team.Minimum QualificationsBachelor's degree in English, Marketing, Communications, or a related fieldProficiency with Microsoft Office Suite (Outlook, Word, Excel, PowerPoint, and Teams)Experience with Adobe Creative Suite (InDesign required; Acrobat, Illustrator, Lightroom, and/or Photoshop)Experience working in the A/E/C industry or a similar environmentExcellent written and verbal communication skillsTypical DutiesSupport the production of multiple proposals simultaneously, including document formatting, branding compliance, grammatical review, and editing, often under tight and overlapping deadlinesPrepare proposal and marketing production materials such as copying, printing covers and tabs, producing binders, and printing brochuresPerform proposal assembly, packaging, and delivery as neededManage administrative and document tasks (approximately 20‑25% of time)Conduct daily research of online and printed sources for potential opportunities and track responsesMaintain and update proposal content libraries, including templates, resumes, and past performance materialsTrack and manage marketing materials (e.g., promotional items inventory organization and ordering)Assist with occasional in‑office events and meetings, including setup and breakdownProvide support to office administration and firm leadership as directed by the ManagerAssist with additional tasks as needed to support proposal and office operationsSupport social media and marketing efforts (approximately 5‑10% of time)Develop and publish content for social media pages (Facebook and LinkedIn)Participate in conferences, trade shows, or golf tournaments as directed by the ManagerBenefitsBenefits include health insurance, dental insurance, vision insurance, health savings accounts, 401(k), life and AD&D insurance, disability insurance, voluntary benefits, paid time off, and sick time.EEO StatementG.E.C., Inc. is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, pregnancy, sexual orientation, gender identity, national origin, age, protected veteran status, or disability status.#J-18808-Ljbffr