Job Details

The Division of Administrative Law is Louisiana's centralized administrative hearings panel. When disputes arise between certain state agencies and the people and entities they regulate, administrative law judges at DAL provide fair, prompt, and orderly adjudication.TheExecutive Staff Officer position is located within the Director's Office of theDivision of Administrative Law (DAL) and serves as the confidential assistant to the Director. The Executive Staff Officer is responsible for coordinating a wide range of administrative, operational, payroll, fiscal, personnel, and executive support functions for the agency. The incumbent exercises a high degree of independent judgment and initiative in managing daily operations, handling sensitive and confidential matters, coordinating special projects, supporting strategic planning and reporting efforts, and ensuring compliance with state and agency policies and procedures. This position requires extensive knowledge of agency operations and the ability to independently manage multiple priorities in a fast-paced environment.Six years of experience in administrative services; ORSix years of full-time experience in any field plus three years of experience in administrative services; ORA bachelor's degree plus three years of experience in administrative services; ORAn advanced degree, or a Juris Doctorate, plus two years of experience in administrative services.EXPERIENCE SUBSTITUTION:Every 30 semester hours earned from an accredited college or university will be credited as one year of experience towards the six years of full-time work experience in any field. The maximum substitution allowed is 120 semester hours which substitutes for a maximum of four years of experience in any field.The official job specifications for this role, as defined by the State Civil Service, can be found here.Job Duties:* Provides confidential executive-level administrative and operational support to the Director and agency leadership.* Relieves agency leadership and division heads of a variety of administrative, operational, payroll, personnel, and fiscal matters.* Composes and transmits directives, assignments, correspondence, and other communications on behalf of agency leadership.* Coordinates payroll administration, timekeeping audits, adjustments, leave tracking, and related reporting functions.* Assists with budgeting, purchasing, procurement, reimbursements, travel coordination, and other fiscal activities.* Coordinates employee onboarding activities, personnel records, background screenings, and other human resources-related functions.* Assists with strategic planning initiatives, operational reporting, performance indicator tracking, and special projects.* Maintains agency records, schedules, surveys, contact lists, and agency-wide communications.* Serves as liaison with external agencies, vendors, building management, and state offices regarding administrative and operational matters.* Maintains confidentiality while handling sensitive personnel, budgetary, and organizational information.* Assists with agency compliance, reporting requirements, and implementation of administrative procedures and policies.Position-Specific Details:Appointment Type: This posting may be filled by probational appointment, probation in lieu of promotion, detail to special duty, or promotion.Preferred Qualifications: Experience working for a judicial or executive branch judge, a court's chief judicial administrator, an administrative assistant to an agency head, or as a legal secretary to managing partner. A paralegal certificate or law school attendance is preferred.How to Apply:No Civil Service test score is required in order to be considered for this vacancy.To apply for this vacancy, click on the "Apply" link above and complete an electronic application, which can be used for this vacancy as well as future job opportunities. Applicants are responsible for checking the status of their application to determine where they are in the recruitment process. Further status message information is located under the Information section of the Current Job Opportunities page.* Information to support your eligibility for this job must be included in the application (i.e., relevant, detailed experience/education). Resumes WILL NOT be accepted in lieu of completed education and experience sections on your application. Applications may be rejected if incomplete. *Louisiana is a State as Model Employer (SAME) for individuals with disabilities.For further information about this vacancy contact:Ms. Izzy PilandHuman ResourcesP.O. Box 94111Baton Rouge, LA 70804Izzy.Piland@civilservice.la.gov