Job Details

About Us:

At the forefront of medical discovery as it relates to understanding the causes of obesity, diabetes, cardiovascular disease, cancer and dementia, Pennington Biomedical Research Center is a campus of Louisiana State University and conducts basic, clinical and population research. The Center includes Basic Science, Clinical Research, and Population and Public Health, enabling both focused research and translational science. Research at Pennington Biomedical is supported broadly by multiple NIH Research Centers, and includes approximately 65 faculty and 20 postdoctoral fellows who comprise a network of 44 laboratories and 13 highly specialized core service facilities. Pennington Biomedical is located within state-of-the-art research facilities on a 222-acre campus in Baton Rouge, Louisiana.

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Job Posting Title:
Administrative Coordinator - Clinical Trials Unit

Position Type:
Professional / Unclassified

Department:
LSUPBRC Cores - Clinical Trials Unit (Cody VanMeter (00087651))

Work Location:
LSU - Pennington Biomedical

Pay Grade:
Professional

Job Description:

Pennington Biomedical Research Center, a world-renowned academic research institute of Louisiana State University, is seeking an Administrative Coordinator in the Clinical Trials Unit.

The Administrative Coordinator will be responsible for providing clerical and administrative support to the clinical trials unit leadership and medical staff/research physicians. This position will oversee medical staff committee functions to include coordination of medical staff meetings and the credentialing process.

Major Responsibilities

• Provide comprehensive clerical and administrative support to CTU leadership and research physicians by managing calendars, scheduling meetings, preparing correspondence, and assisting with daily operational needs to ensure efficient workflow within the unit.
• Support and coordinate medical staff committee functions by organizing meeting logistics, preparing agendas and supporting materials, recording and distributing meeting minutes, tracking action items, and ensuring timely follow-up on committee decisions and deliverables.
• Assist in the credentialing and onboarding of medical staff by collecting and verifying required documentation, maintaining accurate credentialing records, coordinating with institutional offices, and monitoring expiration dates to ensure ongoing compliance with regulatory and organizational standards.
• Serve as a system administrator for clinical and research-related databases and tools (e.g., ClinicalTrials.gov) by maintaining user access, entering and updating study information, ensuring data accuracy, and supporting compliance with reporting requirements and federal regulations.
• Coordinate travel arrangements and manage expense reporting for CTU administration and medical staff by booking flights, lodging, and transportation; preparing itineraries; reconciling receipts; and ensuring timely and accurate submission of expense reports in accordance with organizational policies.
• Develop, coordinate, and distribute the monthly physician on-call schedule by collaborating with providers, resolving scheduling conflicts, maintaining accurate coverage, and ensuring timely communication of finalized schedules to all relevant stakeholders.
• Maintain inventory of office and clinical supplies, equipment, and standardized forms by tracking usage, anticipating needs, placing orders, and ensuring availability of necessary materials to support ongoing research and clinical activities.
• Perform general administrative and operational support tasks including data entry, document preparation, filing, and assisting with special projects to support the overall mission and efficiency of the Clinical Trials Unit.
• Perform other duties as assigned in support of CTU operations, demonstrating flexibility, attention to detail, and a willingness to learn in a dynamic clinical research environment.

Required Qualifications

• Bachelor's degree preferred in healthcare administration, business, public health, or a related field.
• 2 years of administrative, clerical, or customer service experience required, preferably in a healthcare, academic, or research environment. Relevant experience may be gained through internships, part-time roles, or academic projects.
• Strong organizational and time management skills with the ability to manage multiple tasks, prioritize effectively, and meet deadlines in a fast-paced setting.
• Excellent written and verbal communication skills with the ability to interact professionally with physicians, leadership, research staff, and external stakeholders.
• Proficiency in standard office software (e.g., Microsoft Office Suite including Word, Excel, Outlook, and PowerPoint) and ability to learn new systems and databases.
• High attention to detail and accuracy, particularly when managing documentation, schedules, and data entry.
• Ability to handle sensitive and confidential information with discretion and in compliance with applicable privacy regulations (e.g., HIPAA).
• Strong interpersonal skills and a customer service mindset, with the ability to support both internal teams and research participants professionally.
• Demonstrated ability to work both independently and as part of a team, with a willingness to take initiative and seek guidance when needed.
• Interest in clinical research or healthcare operations, with a desire to learn and grow within a Clinical Trials Unit environment.

Pennington Biomedical Research Center (PBRC) is an equal employment opportunity employer and serves as a model employer for individuals with disabilities.

Additional Job Description:

This is a full-time position with standard hours of 8 am - 4:30 pm.

Competencies:
None

Special Instructions:
Interested candidates should include a cover letter, a resume, and a list of three (3) professional references to the online application. Official transcripts are required prior to hire and are not required at the time of application.

Professional references should be the name, title, company, and contact information from past employers. Professional references should include current or previous supervisors and/or coworkers. Personal references should not be considered for the reference check process.

We will respect the request that we not contact a current employer. However, we will need to contact a prior supervisor if such a request is made.

Posting Date:
April 2, 2026

Closing Date (Open Until Filled if No Date Specified):
April 17, 2026

Additional Position Information:

Pennington Biomedical is located within state-of-the-art research facilities on a 222-acre campus in Baton Rouge, Louisiana. For more information, visit PBRC.

Questions regarding career opportunities at Pennington Biomedical should be sent to ...@pbrc.edu.

Background Check - An offer of employment is contingent on a satisfactory pre-employment background check.

Benefits - Pennington Biomedical Research Center offers outstanding benefits to eligible employees and their dependents including health, life, dental, and vision insurance; flexible spending accounts; retirement options; various leave options; paid holidays; wellness benefits; tuition exemption for qualified positions; training and development opportunities; employee discounts; and more!

Positions approved to work outside the State of Louisiana shall be employed through Louisiana State University's partner, nextSource Workforce Solutions, for Employer of Record Services including but not limited to employment, benefits, payroll, and tax compliance. Positions employed through Employer of Record Services will be offered benefits and retirement as applicable through their provider and will not be eligible for State of Louisiana benefits and retirement.

Essential Position (Y/N):

Pennington Biomedical Research Center/LSU is an Equal Opportunity Employer.

Contact Information:

Questions or concerns can be directed to PBRC Human Resources at 225-###-#### or ...@pbrc.edu.