Job Details

Confidential Opportunity – Operations Support Specialist

A well-established organization in the energy sector is seeking an Operations Support Specialist to support daily operations across locations in New Orleans and Baton Rouge. This role is ideal for a detail-orientedprofessional who thrives in a fast-paced environment and enjoys working cross-functionally to keep operations running smoothly. The position offers exposure to a wide range of operational, administrative, and coordination responsibilities and plays a key role in supporting both field and office teams.

Job Summary

The Operations Support Specialist serves as the strategic financial and administrative anchor for our high reliability utility operations between Baton Rouge and New Orleans. Reporting directly to the Operations Manager, you will act as a key liaison providing you with direct visibility and collaborative access to regional leadership, operations and the corporate finance department.

Core Responsibilities

Financial Analysis & Reporting

• Analyze current financial processes at the facility and recommend improvements to the General Manager.
• Assist in creating and maintaining the O&M budget and reporting monthly financials to operations staff.
• Perform necessary General Ledger (GL) reconciliations and accruals.
• Create and maintain key monthly operational reports for internal and external stakeholders

Utility & Project Coordination

• Track and analyze utility consumption, costs, and sales variances across various locations.
• Create and track project budgets and actual expenditures
• Manage the purchase order process, including entering and tracking POs and processing incoming invoices

Administrative & Operational Support

• Assist in maintaining relationships with key vendors and managing the vendor input process.
• Support the accounting department in daily, monthly, and annual activities.
• Process credit card expenses for the management and operations staff.
• Represent the unit professionally in interactions with various internal and external customers.
• Proactively manage the procurement of office and facility supplies, ensuring the team is always equipped with the resources needed for uninterrupted operations
• Drive the logistics for on-site meetings and VIP visits, agenda support, including catering coordination, space preparation, and internal hospitality requirements.

The Ideal Candidate

To be successful in this specific environment, we are looking for:

• The Driver: Someone who doesn't wait for instructions but sees a gap and fills it.
• The Closer: A person who takes pride in meeting deadlines and "chasing people down" to get the necessary data for a report.
• The Analyst: Someone with a high degree of intellectual curiosity who wants to understand the "why" behind the numbers
• Administrative Resource Management: Driving site culture and full ownership of the site's supply chain for non-technical inventory, including office essentials, assisting in event planning and ensuring the administrative engine of the plant runs seamlessly.

Professional Experience & Knowledge:

• Education: Bachelor's degree in Business, Finance, Accounting, or a related field.
• Experience: 2+ years of professional experience involving financial modeling, accounting, and capital spend tracking. 2+ years of office administrative experience

Technical Skills & Requirements:

• Strong oral and written communication abilities
• Proficient in Microsoft Office Suite, particularly Excel for creating spreadsheets and using formulas
• Systems: Experience with ERP software is highly preferred.
• Strong analytical and problem-solving skills with great attention to detail