Job Details

Recruiting Assistant/Processor

The Recruiting Assistant/Processor supports the recruiting department by managing application tracking, onboarding processes, and administration functions. The role ensures a seamless experience for new hires and maintains compliance with Cajun's policies and procedures.

*The following are intended as general illustrations of the work in this job class and are not all-inclusive for this position.

Greet and welcome guests and applicants upon arrival

Answer, screen, and forward incoming calls

Guide applicants to apply online and assist them at the receptionist kiosks

Provide accurate information in person, via phone, and email.

Manage applicant tracking and onboarding

Review and approve new hire and rehire submissions

Maintain employee records such as the employee's hiring and termination information

Ensure timely completion and compliance of all onboarding documents

Scan and upload all onboarding paperwork and documentation into Cajun's HRIS system

Follow up with candidates to complete required documentation

Notify the recruiting team of any onboarding issues or delays

Serve as a liaison between candidates, recruiting, payroll, and HR for onboarding and termination documentation

Coordinate new hire orientations with candidates, the recruiting team, and trainers

Assist with internal audits and monthly compliance tracking

Provide support to the recruiting team as needed

Schedule Safety Council courses for current and new employees

Send out jobsite arrival emails

Send out jobsite arrival text to all employees

Coordinate drug screens and physicals for current and new employees

Upload required documents to P-Vault

Perform Assistant Recruiter duties as needed

High school diploma or GED required

Strong organizations and communication skills

Ability to manage multiple tasks and meet deadlines

Experience with HRIS systems is a plus

Experience in HR administration or recruiting support preferred

Professional demeanor and customer service orientation

Occasionally required to lift up to 25 pounds

Regularly required to talk or hear

Frequently required to walk, sit, and reach with hands and arms

Subject to repetitive use of hands/arms

Occasionally required to stand, stoop, kneel, crouch, bend, use hands and fingers to handle and feel

Vision requirements include close vision, distance vision, and ability to adjust focus

Will need to be able to perform sedentary work

Must have the ability to direct others and communicate effectively with other management/supervision

Talking and reading & writing comprehension is necessary for giving and receiving directions to perform work and/or safety policy

Ability to use math/complete calculations

Must be able to concentrate amid distractions and remember details

Ability to use computer, keyboard, telephone and other office devices

Bilingual in English and Spanish (required)