Job Details

Administrative Support Specialist

Summary Of Position: The Administrative Support Specialist reports cross functionally to several business leaders and fulfills a combination of secretarial, administrative, data management and book keeping functions. The administrative specialist will function as liaison between corporate, regional and divisional operations as needed. This position requires a high degree of organization and planning, skills required to generate accurate and timely data reports and superior customer service skills. The Administrative Specialist will engage in general filing, duty coordination, material and proposal packaging, customer service, accounts receivable, accounts payable and collections. Work requires continual attention to detail in composing, typing, and proofing materials, establishing priorities and meeting deadlines.

Responsibilities:

1. Entry of customer information for new and renewing customers from the service agreements
2. Position provides support to the Division including- payroll processing paperwork completion, maintaining employee files, ordering supplies,customer service, accounts receivable, accounts payable and collections.
3. Manages Outlook calendars; setting up meetings, resolving schedule conflicts and prioritizes meetings.
4. Schedules and organizes simple to complex activities such as meetings, travel, expense reports, and department activities for members of management team.
5. Files documents, generates reports, drafts communications and responds to routine questions.
6. Uses variety of software to produce predefined or routine queries, reports, announcements, correspondences, memos, business plans, layouts and graphic designs as requested.
7. Tracks financial/quantitative data, researches and reports variances.
8. Assists with the planning, coordination and communication of employee activities.
9. Works independently and within a team on recurring and non-recurring assignments that may require demonstrated poise, tact, diplomacy and confidentiality.

*Essential Functions-The statements above are intended only to describe the general nature of the job and should not be construed as an all-inclusive list of position responsibilities.