Job Details

Senior Administrative Specialist

Position: Senior Administrative Specialist

Primary Location: Plaquemine (LA, USA), Louisiana, United States of America

At Dow, we believe in putting people first and were passionate about delivering integrity, respect and safety to our customers, employees and the planet.

About you and this role What you will do

You will provide specialized administrative support to the Maintenance and Engineering Director for Louisiana Operations. You will exercise considerable discretion, professionalism, confidentiality, and independent judgment in managing the flow of work within the area of responsibility. You will work with limited supervision, with full authority to act on behalf of the supported leader.

Responsibilities

• Maintain an in-depth understanding of role, work group, and computer applications to work independently, appropriately prioritize work and provide professional administrative support to leaders, colleagues or groups in the organization. Able to meet tight deadlines in a fast?paced and quickly changing environment. Demonstrated strong organizational skills, proactive, resourceful and self?motivated. May supervise other administrative employees.
• Independently schedule meetings and events, book conference rooms, order food/drink, escort and manage visitor/guest process.
• Coordinate the end?to?end delivery of department or group events or special projects. Take notes at meetings and compress relevant information into a summary/action items.
• Clear and concise verbal and written communication skills.
• Create open channels of communication to help the department understand and utilize information more effectively. Trusted with sensitive/confidential information; proven discretion required.
• Administrative point of contact with the ability to rapidly establish rapport within workgroup, leadership and clients, internal and external. Proactive approach to problem solving. Ability and knowledge to answer business/function questions and take appropriate actions in the absence of the Leader.
• Excellent organizational skills and results oriented. Strong attention to detail and ability to keep work flowing without distractions or interruptions.
• Good time management skills ability to plan your tasks and the time they will take. Supervise other office assistants or delegate work to other admins and other office workers.
• Display an approachable demeanor for a positive coaching and mentoring environment by supporting an inclusive culture. Ability to work in a team and prioritize requests from multiple managers.
• Work effectively with others to meet or exceed organizational goals.
• Arrange complex domestic and international travel and prepare itineraries.
• Show strong attention to detail.
• Understand time zone and cultural differences.
• Manage complex calendar and time management to support leader and business objectives. Independently work to manage changing priorities and circumstances.
• Be proficient with numerous business software applications and stay up to date on changing technology (e.g., Microsoft Office). Quickly learn new internal electronic systems and share knowledge with others.
• Manage TER reporting, review and approve TERs on behalf of leader. Inform individuals of discrepancies. Ensure employees adhere to company policy requirements including Dows Code of Business Conduct.
• Advocate for Dows safety behaviors; often may be safety warden or contact for team, floor, etc.
• Set priorities and handle multiple tasks simultaneously. Flexible and able to adapt quickly to changes, anticipate needs, demonstrate self?motivation, reduce complexity, and strive to exceed expectations. Actively request feedback and follow it. Network with other admins, groups, to leverage best practices. Take well?calculated risks in cooperation with leader, team or project leader.
• Build and maintain relationships inside and outside natural workgroup to achieve positive outcomes. Drive a culture of trust and transparency. Target written and verbal communication to different audiences clearly and concisely.
• Promote partnerships within and between teams. Work towards win?win outcomes in relationships with others in the Dow organization.
• Proven leadership skills.
• Create open channels of communication to help the organization understand and utilize information more effectively and follow up to ensure others understand the messaging. Embrace change. Exceptional work ethic. Motivate and encourage others.
• Demonstrated SME traits with MS Office platform, Dow Systems software and collaboration tools. Assist managers and team members with everyday IT issues. Retrieve information from role?related information systems and make basic decisions based on it. Combine data from role?related information systems with Dow workstations to enhance productivity.

Qualifications

• A minimum of a High School Diploma or GED equivalent.
• At least 7 years of relevant experience (administrative assistant, professional business roles or similar).
• Proficiency in Microsoft applications, including Word, Excel, PowerPoint and Outlook.
• Must possess a TWIC card or be eligible to obtain a TWIC card.
• Legal eligibility to work in the United States. No visa sponsorship is available.

Preferred Skills

• Industrial Maintenance and Contractor Operations administrative experience.

Skills

• Organizational Skills: Ability to prioritize tasks, manage complex calendars and coordinate multiple projects in a fast?paced environment.
• Communication Skills: Strong verbal and written communication to convey information clearly and maintain open channels with internal and external stakeholders.
• Problem?Solving and Decision?Making: Demonstrated capability to exercise discretion and independent judgment when addressing challenges and making decisions.
• Technical Proficiency: Expertise in Microsoft Office and ability to quickly learn and adapt to new internal systems and technologies.
• Time Management: Skilled at planning and executing tasks efficiently to meet tight deadlines while handling changing priorities.

Additional Note: This position does not offer relocation assistance.

Benefits What Dow offers you

We invest in you.

• Equitable and market?competitive base pay and bonus opportunity across our global markets, along with locally relevant incentives.
• Benefits and programs to support your physical, mental, financial, and social well?being.
• Competitive retirement program that may include company?provided benefits, savings opportunities, financial planning, and educational resources to help you achieve your long?term financial goals.
  
  • Employee stock purchase programs (availability varies by location).
  
  
• Student Debt Retirement Savings Match Program (U.S. only).
  • Dow will take the value of monthly student debt payments and apply them as if they are contributions to the Employees Savings Plan (401(k)), helping employees reach the Company match.
  
  
• Robust medical and life insurance packages that offer a variety of coverage options to meet your individual needs. Travel insurance is also available in certain countries/locations.
• Opportunities to learn and grow through training and mentoring, work experiences, community involvement and team building.
• Workplace culture empowering role?based flexibility to maximize personal productivity and balance personal needs.
• Competitive yearly vacation allowance.
• Paid time off for new parents (birthing and non?birthing, including adoptive and foster parents).
• Paid time off to care for family members who are sick or injured.
• Paid time off to support volunteering and Employee Resource Group participation.
• Well?being portal for all Dow employees, our one?stop shop to promote wellbeing, empowering employees to take ownership of their entire wellbeing journey.
• On?site fitness facilities to help stay healthy and active (availability varies by location).
• Employee discounts for online shopping, cinema tickets, gym memberships and more.
• Additionally, some of our locations might offer:
  • Transportation allowance (availability varies by location)
  • Meal subsidiaries/vouchers (availability varies by location)
  • Carbon?neutral transportation incentives (e.g., bike to work) (availability varies by location)
  
  
  
  

Join our team, we can make a difference together.

Dow is an Equal Employment Opportunity employer and is committed to providing opportunities without regard to race, color, religion, sex (including pregnancy), sexual orientation, gender identity, national origin, age, disability, and genetic information. We support reasonable accommodations for qualified individuals with disabilities and disabled veterans in our application procedures. If you need assistance or an accommodation due to a disability, please call 1?833?MY?DOW (833?693?6947) and select option 8.

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