Job Details

Archives Specialist A, B or C (Reference Services)

The mission of the Secretary of State's office is to serve the public by meeting its legal responsibilities of collecting, securing and communicating information that enhances commerce, ensures the integrity of Louisiana's elections and preserves, presents and makes accessible government information essential to Louisiana's operations and its recorded history. The Reference Services Section of the Archives Division of the Secretary of State is seeking an Archives Specialist A, B or C to assist government entities and the general public to process all vital records and provide research and reference services.

An ideal candidate should possess the following competencies:

• Communicating Effectively: The ability to relay information correctly and appropriately to connect people and ideas.
• Developing Plans: The ability to prioritize tasks and competing demands to create accurate plans.
• Displaying Expertise: The ability to exhibit specialized skills or knowledge gained from experience or training.

Minimum Qualifications:

• Three years of experience in historical research, archival operations, records management, records preservation, or college-level teaching in a humanities field; OR
• Six years of full-time work experience in any field; OR
• A bachelor's degree.

Experience Substitution: Every 30 semester hours earned from an accredited college or university will be credited as one year of experience towards the six years of full-time work experience in any field. The maximum substitution allowed is 120 semester hours which substitutes for a maximum of four years of experience in any field.

Job Specification: The official job specifications for this role, as defined by the State Civil Service, can be found here.

Job Duties and Other Information:

• Assists patrons in historical and genealogical research and in acquiring accessions/collections information from Collections Management.
• Responsible for providing access to and copies of vital records, ship passenger manifests, military service records and other records on microfilm in the Research Library to patrons and governmental entities.
• Trains and/or instructs patrons in the proper handling of archival records and library equipment. Monitors public usage of collections materials to ensure compliance with proper archival handling procedures.
• Conducts historical and governmental research for other state agencies upon request.
• Assists researchers and historical organizations in locating records in other repositories and libraries.

Position-Specific Details:

• Appointment Type: Probational or Promotional
• Career Progression: This position may be filled as an Archives Specialist A, B or C.
• Division: Archives Division - Reference Services / One (1) vacancy.
• Location: Secretary of State, Essen Lane, Baton Rouge, LA.

How To Apply:

No Civil Service test score is required in order to be considered for this vacancy. To apply for this vacancy, click on the "Apply" link above and complete an electronic application, which can be used for this vacancy as well as future job opportunities. Applicants are responsible for checking the status of their application to determine where they are in the recruitment process. Further status message information is located under the Information section of the Current Job Opportunities page. *Information to support your eligibility for this job title must be included in the application (i.e., relevant, detailed experience/education). Resumes WILL NOT be accepted in lieu of completed education and experience sections on your application. Applications may be rejected if incomplete.

Contact Information: For further information about this vacancy, contact: Ashley Rathcke, HR Specialist Secretary of State Nancy Landry Human Resource Division P. O. Box 94125 Baton Rouge, LA 70804-9125 ...@sos.la.gov

State of Louisiana

As a Model Employer (SAME) that supports the recruitment, hiring, and retention of individuals with disabilities. Louisiana State Government represents a wide variety of career options and offers an outstanding opportunity to make a difference through public service. With an array of career opportunities in every major metropolitan center and in many rural areas, state employment provides an outstanding option to begin or continue your career. As a state employee, you will earn competitive pay, choose from a variety of benefits, and have access to a great professional development program:

Insurance Coverage

Parental Leave Up to six weeks paid parental leave

Holidays and Leave State employees receive the following paid holidays each year:

• New Year's Day
• Martin Luther King, Jr. Day,
• Mardi Gras,
• Good Friday,
• Memorial Day,
• Independence Day,
• Labor Day,
• Veteran's Day,
• Thanksgiving Day and Christmas Day.

Additional holidays may be proclaimed by the Governor State employees earn sick and annual leave which can be accumulated and saved for future use. Retirement State of Louisiana employees are eligible to participate in various retirement systems (based on the type of appointment and agency for which an employee works). These retirement systems provide retirement allowances and other benefits for state officers and employees and their beneficiaries. State retirement systems may include (but are not limited to): Louisiana State Employees Retirement System (www.lasersonline.org). LASERS has provided this video ( to give you more detailed information about their system Teacher's Retirement System of Louisiana (www.trsl.org), Louisiana School Employees Retirement System (www.lsers.net), among others

01 CE: Rate your ability to communicate effectively based on our definition: The ability to relay information correctly and appropriately to connect people and ideas. + 1= I have no experience and/or am uncomfortable communicating effectively + 2= I have limited experience or require assistance to communicate effectively + 3= I can communicate effectively + 4= I can communicate effectively and help others improve their communication

02 CE: Explain your rating by providing specific and relevant examples in the box below.

03 DP: Rate your ability to develop plans based on our definition: The ability to prioritize tasks and competing demands to create accurate plans. + 1= I have no experience and/or am uncomfortable developing plans + 2= I have limited experience or require assistance to develop plans + 3= I can develop plans + 4= I can develop plans and help others improve their ability to develop plans

04 DP: Explain your rating by providing specific and relevant examples in the box below.

05 DE: Rate your ability to display expertise based on our definition: The ability to exhibit specialized skills or knowledge gained from experience or training. + 1= I have no experience and/or am uncomfortable displaying expertise + 2= I have limited experience or require assistance to display expertise + 3= I can display expertise + 4= I can display expertise and help others improve their ability to display expertise

06 DE: Explain your rating by providing specific and relevant examples in the box below.

Required Question Employer State of Louisiana Address For agency contact information, please refer to the supplemental information above. Louisiana State Civil Service, Louisiana, 70802 Phone (866) ###-####