Job Details

Sr Administrative Assistant

The Grace Baton Rouge Plant encompasses R&D and manufacturing capabilities. A dedicated team of engineers, chemists, researchers, and technologists perform fundamental research and product development in laboratories, pilot plant, scale-up, as well as full-scale manufacturing which runs 24/7/365.

The Senior Administrative Assistant provides senior level administrative support for a diverse and highly effective team at the Grace Baton Rouge Plant. This role reports to the Plant Manager. The Baton Rouge Plant is a 24/7 365 day manufacturing facility.

Responsibilities

• Provide HR support on I9s, onboarding/orientation, interview packets, personnel folders, career fairs, and other employee related events.
• Process and submit hourly biweekly payroll and involved in Kronos.
• Provide support for purchasing related activities with good receipts and invoice consolidation in Ariba and SAP.
• Manage Purchasing Card expense reports and Travel & Expense reports.
• Lead employee committees, other onsite events, plus volunteer events outside plant.
• Manage absences and vacation calendar and assists site leadership team.
• Coordinate plant visits and visitors including meeting room and lunch arrangement.
• Provide plant wide announcements and communications.

Required Qualifications

• High School diploma
• Experience with Microsoft Office.
• Experience planning, prioritizing and organizing a diverse workload in a fast-paced environment.
• Experience working with confidential information.

Physical Requirements and Environment

• Must be able to stand, walk, sit, climb, balance, stoop, kneel, crouch, crawl, and climb stairs and ladders.
• Must be willing to wear PPE (Personal Protective equipment) including but not limited to hard hat, protective eyewear, steel-toed boots, hearing protection.
• Ability to follow safety protocols at plant

Preferred Qualifications

• Associate or Bachelor's degree.
• Experience using Ariba and SAP procurement module.
• Experience using Kronos

Benefits

• Medical, Dental, Vision Insurance
• Life Insurance and Disability
• Grace Wellness Program
• Flexible Workplace
• Retirement Plans
• 401(k) Company Match
• Paid Vacation and Holidays
• Parental Leave
• Tuition Reimbursement
• Company Donation Match Program
• U.S. Employee Benefits Summary (grace.com)