Job Details

The Landscape Estimator / Project Coordinator plays a key role in supporting the pre-construction and construction phases by preparing accurate cost estimates, material takeoffs, and draft proposals while providing light coordination support to the project management team. This position focuses primarily on estimating responsibilities with some project oversight to ensure smooth handoffs and continuity between estimating and field operations.

Duties/Responsibilities:

Estimating (Primary Role - 80%)

• Take-offs: Perform detailed material and labor take-offs from project plans, specifications, and site visits.
• Cost Estimates: Prepare accurate estimates by compiling material, labor, equipment, and subcontractor pricing.
• Bid Preparation: Develop draft bids and proposals for review by the Senior Estimator.
• Vendor & Subcontractor Coordination: Solicit and evaluate quotes from suppliers and subcontractors to ensure competitive pricing.
• Cost Analysis: Identify value-engineering opportunities and cost-saving options while maintaining quality and client requirements.
• Documentation: Maintain organized records of estimates, bids, and supporting documents for seamless project handoff.

Project Coordination (Secondary Role - 20%)

• Project Handoff: Assist in preparing project files, estimates, and documentation for the operations team.
• Submittals: Support the preparation of submittal packages for client and stakeholder approval.
• Scheduling Support: Coordinate with project managers to align materials, vendors, and subcontractors as projects begin.
• Crew Documentation Support: Verify crew time entries and ensure required project documentation is uploaded into management software.
• Client Communication Support: Provide occasional assistance in communicating estimate details, clarifications, or value-engineering options during preconstruction and early project phases.

Required Skills

• Strong Excel, Word, and Outlook skills.
• High attention to detail and accuracy in estimating.
• Excellent communication and organizational skills.
• Ability to manage multiple estimates and deadlines simultaneously.
• Good understanding of landscape construction practices and processes.
• Strong communication skills.
• Proficiency in AutoCAD, Bluebeam, and/or Autodesk. Knowledge of Aspire Landscape Software is a plus.
• Valid Driver's License with clean MVR.

Education & Experience

• Bachelor's degree in Landscape Architecture, Construction Management, Horticulture, Business Administration, or related field (equivalent experience considered).
• Minimum 3 years of experience in estimating and/or project coordination.

Physical Requirements

• Ability to visit project sites as needed, including walking on uneven terrain and working in outdoor conditions.
• Occasional lifting of up to 40 pounds.
• Ability to sit for long periods of time at a workstation.