Job Details

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Job Posting Title:
Travel and Expense Coordinator
Position Type:
Professional / Unclassified
Department:
LSUAM Science - Chem - Business Management (Haleh Samadnouri (00003967))
Work Location:
0232 A.R. Choppin Hall - Chemistry
Pay Grade:
Professional
Job Description:
This position supports ~50 academic and research faculty, ~25 research staff, and ~136 graduate students. The primary focus of this position is coordinating travel arrangements for our faculty, staff and students. Position is responsible for assisting/training individuals with travel arrangements using the online travel system, submission of spend authorizations, verifying delivery of services and goods and processing/providing supporting documentation for all travel related expense reports.
Duties:
50% TRAVEL: Audit all travel forms for compliance with state travel regulations. Assist/train all chemistry department personnel with travel arrangements, and the LSU online travel system. Coordinate travel for seminar visitors, and prospective faculty interviews. Assist graduate advisor with coordinating schedules and arrangements for prospective graduate students visiting the LSU chemistry department. Assist faculty and graduate students applying for travel awards. Serve as Travel Arranger for all guest travel, including coordinating with the Special Events personnel to book appropriate travel needs.
45% LACARTE: Processes all LaCarte expense reports in Workday, which includes collection and collation of all receipts. Audits entries for accuracy and compliance with PM-78, purchasing regulations, as well as specific federal grant requirements. Coordinate LaCarte approvals between card holder, their supervisor, and the departmental signature authority. Maintains the expense report log ensuring all receipts are filed with the appropriate naming convention and saved in the appropriate folder on the share drive. Liaison between faculty, staff, students, and vendors to obtain copies of receipts, tax credits, and other supporting documentation for prompt expense report processing.
5% Other: Assists in the overall functions of the Business Office through cross-training and support of other positions and other duties and/or special projects assigned by the direct supervisor or the Assistant to the Chair.
Minimum qualifications:
* Bachelor's degree
* 1 year of related experience
* LSU is dedicated to fostering an environment where our employees feel appreciated for their skills and individuality. If a candidate does not meet the minimum qualifications as listed but has substantial experience in the key job responsibilities, we encourage them to apply.
Preferred qualifications:
Travel experience and experience in a university setting.
Special or Physical Qualifications:
Physical ability and eye-hand coordination necessary to use a computer/laptop/iPad; ability to sit and/or stand in the same position for extended periods (3.5 to 4 hours) at a time; Ability to communicate clearly and effectively through the use of phone, e-mail, and direct contact with individuals.
Additional Job Description:
Special Instructions:
Applicants must provide a cover letter, resume and contact information for three (3) professional references. For questions regarding the position, email Ashley Thibodeaux at ...@lsu.edu.
Please note that original transcripts are required prior to date of hire.
Posting Date:
December 3, 2025
Closing Date (Open Until Filled if No Date Specified):
April 2, 2026
Additional Position Information:
Background Check - An offer of employment is contingent on a satisfactory pre-employment background check.
Benefits - LSU offers outstanding benefits to eligible employees and their dependents including health, life, dental, and vision insurance; flexible spending accounts; retirement options; various leave options; paid holidays; wellness benefits; tuition exemption for qualified positions; training and development opportunities; employee discounts; and more!
Positions approved to work outside the State of Louisiana shall be employed through Louisiana State University's partner, nextSource Workforce Solutions, for Employer of Record Services including but not limited to employment, benefits, payroll, and tax compliance. Positions employed through Employer of Record Services will be offered benefits and retirement as applicable through their provider and will not be eligible for State of Louisiana benefits and retirement.
Essential Position (Y/N):
N
LSU is an Equal Opportunity Employer.
All candidates must have valid U.S. work authorization at the time of hire and maintain that valid work authorization throughout employment. Changes in laws, regulations, or government policies may impact the university's ability to employ individuals in certain positions.
HCM Contact Information:
For questions or concerns related to updating your application with attachments (e.g., resumes, RS:17 documents), date of birth, or reactivating applications, please contact the LSU Human Resources Management Office at 225-###-#### or email ...@lsu.edu. For questions or concerns regarding the status of your application or salary ranges, please contact the department using the information provided in the Special Instructions section of this job posting.