Job Details

Administrative Assistant 6

Join our team as the Administrative Assistant 6, providing high-level, confidential support to the Assistant Secretary and Medical Director of the Office of Behavioral Health. This role offers the opportunity to work independently, manage sensitive matters, and play a key role in supporting executive leadership. An ideal candidate should possess the following competencies:

Communicating Effectively: The ability to relay information correctly and appropriately to connect people and ideas.

Making Accurate Judgments: The ability to form an opinion objectively and decisively based on relevant information and in accordance with established standards.

Thinking Critically: The ability to objectively question, analyze, interpret, and evaluate information to form a conclusion.

Minimum Qualifications: Five years of experience in administrative services.

Job Specification: The official job specifications for this role, as defined by the State Civil Service, can be found here.

Job Duties and Other Information:

• Serve as liaison between the Assistant Secretary, Medical Director, and various federal, state, and local agencies, ensuring timely communication and follow-up on important correspondence.
• Coordinate and manage executive meetings, including scheduling, preparing agendas, taking minutes, tracking action items, and arranging logistics for workshops and appointments.
• Screen and prioritize calls and inquiries for the Assistant Secretary and Medical Director, addressing or directing matters appropriately to ensure prompt and effective resolution.
• Maintain operations in the absence of leadership, ensuring requests for information or action are handled efficiently and accurately.
• Oversee time administration processes, including auditing records, providing guidance to administrative staff, and ensuring compliance with LDH and OBH policies.
• Prepare and coordinate travel arrangements for the Assistant Secretary, Medical Director, and other staff, ensuring adherence to state travel regulations and procedures.

Position-Specific Details:

• Location: Office of Behavioral Health / Executive / East Baton Rouge Parish
• Appointment Type: This position may be filled as a Probationary appointment
• Cost Center: 330#######
• Position Number(s): 98023

How To Apply: No Civil Service test score is required in order to be considered for this vacancy. To apply for this vacancy, click on the "Apply" link above and complete an electronic application, which can be used for this vacancy as well as future job opportunities. Applicants are responsible for checking the status of their application to determine where they are in the recruitment process. Further status message information is located under the Information section of the Current Job Opportunities page. *Information to support your eligibility for the position must be included in the application (i.e., relevant, detailed experience/education). Resumes will not be accepted in lieu of completed education and experience sections. Applications may be rejected if incomplete.

Contact Information: Paul Tran ...@la.gov LA Department of Health (LDH) Division of Human Resources PO Box 4818 Baton Rouge, LA 70821 225-###-####

This organization participates in E-verify, and for more information on E-verify, please contact DHS at 1-888-###-####.

State of Louisiana offers an outstanding opportunity to make a difference through public service. With an array of career opportunities in every major metropolitan center and in many rural areas, state employment provides an outstanding option to begin or continue your career. As a state employee, you will earn competitive pay, choose from a variety of benefits, and have access to a great professional development program:

Insurance Coverage

Parental Leave Up to six weeks paid parental leave

Holidays and Leave State employees receive the following paid holidays each year:

• New Year's Day
• Martin Luther King, Jr. Day
• Mardi Gras
• Good Friday
• Memorial Day
• Independence Day
• Labor Day
• Veteran's Day
• Thanksgiving Day
• Christmas Day
• Additional holidays may be proclaimed by the Governor

State employees earn sick and annual leave which can be accumulated and saved for future use. Your accrual rate increases as your years of service increase.

Retirement State of Louisiana employees are eligible to participate in various retirement systems (based on the type of appointment and agency for which an employee works). These retirement systems provide retirement allowances and other benefits for state officers and employees and their beneficiaries. State retirement systems may include (but are not limited to): Louisiana State Employees Retirement System (www.lasersonline.org), Teacher's Retirement System of Louisiana (www.trsl.org), Louisiana School Employees Retirement System (www.lsers.net), among others.