Job Details

Archives Specialist A, B or C (Records Management)

The Records Management Section of the Archives Division of the Secretary of State is seeking an Archives Specialist A, B or C to assist state agencies and the records management program with their records management needs. An ideal candidate should possess the following competencies:

Communicating Effectively: The ability to relay information correctly and appropriately to connect people and ideas.

Developing Plans: The ability to prioritize tasks and competing demands to create accurate plans.

Displaying Expertise: The ability to exhibit specialized skills or knowledge gained from experience or training.

Minimum Qualifications:

• Three years of experience in historical research, archival operations, records management, records preservation, or college-level teaching in a humanities field; OR
• Six years of full-time work experience in any field; OR
• A bachelor's degree.

Experience Substitution: Every 30 semester hours earned from an accredited college or university will be credited as one year of experience towards the six years of full-time work experience in any field. The maximum substitution allowed is 120 semester hours which substitutes for a maximum of four years of experience in any field.

Job Specification:

The official job specifications for this role, as defined by the State Civil Service, can be found here.

Job Duties and Other Information:

• Research state and federal laws regarding records management.
• Meets with state and parish government representatives to assist them in developing and managing their records in an efficient and economical manner.
• Collaborates with state and parish government agencies in the development of their records retention schedules.
• Reviews state and parish government agencies' disposal requests to determine if their records have met retention and are eligible for destruction.
• Presents training to state and parish government agencies on records management practices.

Preferred Skills:

• Efficient, organized, and a self-starter.
• Skilled at legal research.
• Possesses a working knowledge of Louisiana's governmental organizational structures, operations, and functions.
• Demonstrates a commitment to learning.

Position-Specific Details:

• Appointment Type: Probational or Promotional
• Career Progression: This position may be filled as an Archives Specialist A, B or C
• Division: Archives Division - Records Management Section
• One (1) vacancy
• Location: Secretary of State, Essen Lane, Baton Rouge, LA.

How To Apply:

No Civil Service test score is required in order to be considered for this vacancy. To apply for this vacancy, click on the "Apply" link above and complete an electronic application, which can be used for this vacancy as well as future job opportunities. Applicants are responsible for checking the status of their application to determine where they are in the recruitment process. Further status message information is located under the Information section of the Current Job Opportunities page.

Information to support your eligibility for this job title must be included in the application (i.e., relevant, detailed experience/education). Resumes WILL NOT be accepted in lieu of completed education and experience sections on your application. Applications may be rejected if incomplete. Contact Information: For further information about this vacancy, contact: Ashley Rathcke, HR Specialist Secretary of State Nancy Landry Human Resource Division P. O. Box 94125 Baton Rouge, LA 70804-9125 ...@sos.la.gov

Louisiana is a State As a Model Employer (SAME) that supports the recruitment, hiring, and retention of individuals with disabilities. Louisiana State Government represents a wide variety of career options and offers an outstanding opportunity to make a difference through public service. With an array of career opportunities in every major metropolitan center and in many rural areas, state employment provides an outstanding option to begin or continue your career. As a state employee, you will earn competitive pay, choose from a variety of benefits, and have access to a great professional development program:

Insurance Coverage

Parental Leave Up to six weeks paid parental leave

Holidays and Leave State employees receive the following paid holidays each year:

• New Year's Day
• Martin Luther King, Jr. Day,
• Mardi Gras,
• Good Friday,
• Memorial Day,
• Independence Day,
• Labor Day,
• Veteran's Day,
• Thanksgiving Day and Christmas Day.

Additional holidays may be proclaimed by the Governor

State employees earn sick and annual leave which can be accumulated and saved for future use. Your accrual rate increases as your years of service increase.

Retirement State of Louisiana employees are eligible to participate in various retirement systems (based on the type of appointment and agency for which an employee works). These retirement systems provide retirement allowances and other benefits for state officers and employees and their beneficiaries. State retirement systems may include (but are not limited to): Louisiana State Employees Retirement System (www.lasersonline.org), Teacher's Retirement System of Louisiana (www.trsl.org), Louisiana School Employees Retirement System (www.lsers.net), among others.