Job Details

Faculty Senate Coordinator

The Faculty Senate Coordinator supports the mission and function of the full range of Faculty Senate and faculty governance at the LSU A&M campus. This includes but is not limited to event planning, meeting facilitation, website and email management, procurement, budgetary tasks, and other special projects. The Faculty Senate Coordinator functionally reports to the Director of Engagement and Planning for the Executive Vice President & Provost, and this position's daily work is supervised by the Faculty Senate President. The Faculty Senate is the representative governing body of the faculty. In addition, the Coordinator assists with special projects and assignments for the Office of Academic Affairs, focusing on faculty-related events, priorities, and needs. Occasional travel to Faculty Senate-sponsored events may be required.

Job Responsibilities:

Faculty Senate meeting facilitation, including (25%):

• Schedule, organize, and facilitate Faculty Senate meetings and other faculty Senate events. Operate video and audio recording equipment during Faculty Senate events and confirm location reservations.
• Coordinate meetings among different faculty governance and administration groups, Faculty Senate-sponsored seminars and workshops, and training sessions for faculty members.
• Maintain working knowledge of public meeting laws, Faculty Senate constitution, bylaws, and Robert's Rules of Order.
• Draft PowerPoint presentation for Faculty Senate meetings for the Faculty Senate President.
• Plan and facilitate special event(s) for the Faculty Senate (lectures, panels, etc.).

Assistance to the Faculty Senate President and Executive Committee, including (25%):

Maintain Faculty Senate mission, constitution, and bylaws, resolutions, operating procedures, and other governing documents. Facilitation of special projects for Faculty Senate, such as surveying faculty opinions and preparing data reports. Facilitation of special projects and tasks for Faculty Senate President, including scheduling meeting appointments, booking travel, and reconciling expenses. Research topics relevant to Faculty Senate discussions and prepare informational reports and briefings. Plan special events for the Faculty Senate, such as speakers and New Chair Orientation. Maintain list of Faculty Senators and Faculty Senate Committees, including committee descriptions and meeting schedules. Assist the chairs of committees with scheduling meetings and booking meeting locations. Send reminders to them to get agenda prior to posting deadline for public meeting law purposes, and ensure the site has updated copies of their minutes. Other duties as assigned.

Special projects/assignments for the Office of Academic Affairs, focusing on faculty-related events/priorities/needs (25%): Assist with special events for the Office of Academic Affairs, as needed. Develop and maintain websites for the Office of Academic Affairs, including, but not limited to:

• External Awards and Recognition
• Learning & Teaching Collaborative
• Summer School (Strategize Your Summer)

Communications (15%):

Post agendas for meetings on the website no later than 24 hours prior to the meeting start time. Ensure that paper copies are also posted within this time frame. Catalog meeting recordings and presentations, ensure accessibility, accurate captions, and archival on the Faculty Senate website and university archives. Update general meeting schedule, news and events, announcements, and other operational documents. Provide links to university resources for faculty, such as FAQs and policies. Maintain the Faculty Senate website to ensure compliance with university policy and branding. Maintain knowledge of broadcast e-mail policy and send communications as authorized by the Faculty Senate President. Manage internal communications with Faculty senators and maintain updated distribution lists.

Routine office tasks, including (10%):

• Procurement of office supplies and equipment, as well as the management of inventory.
• Expense report submissions and supplier invoice payments for Faculty Senate events, supplies, and other expenses.

Additional Requirements:

• FERPA - As with all LSU employees, due to this position title and/or responsibilities, this position has an obligation to assist students in the acquisition of necessary services. Should a student appear in need of or seek assistance with issues of an emotional, behavioral, or mental health related matter they should be referred to the proper service within the Student Health Center. In situations where the student creates an impression that they are a danger to themselves or others, the advisor should immediately contact the Care Team, the Dean of Students or the appropriate law enforcement agency. The employee outside of those rights contained within FERPA should create no impression of client or patient confidentiality.

Minimum Qualifications:

Bachelor's degree

LSU values skills, experience, and expertise. Candidates who have relevant experience in key job responsibilities are encouraged to apply a degree is not required as long as the candidate meets the required years of experience specified in the job description.

Preferred Qualifications:

Bachelor's degree with 3+ years of experience.