Job Details

Job Summary

Acts as Communications Assistant in the Bureau of Chronic Disease Prevention and Healthcare Access' (BCDPHA) Division for Health Communications (COMMS).

Assists developing and populating web pages for Bureau owned online platforms.

Ensures bureau webpages show accurate information, external links and videos are active and sourced credibly, that all modules are functional, and ensures all forms are functional and current.

Assists with quarterly, site-wide audits of all bureau owned platforms using established workflows.

Assists the implementation of the division's email marketing strategy including circulating Provider Education Network Alerts via Outlook; maintaining the Bureau's comprehensive email list database and developing MailerLite emails.

Assists the implementation of the division's social media strategy including preparing a quarterly post schedule for WellSpot shout outs, schedules posts, and takes photos at local events.

Supports the execution of the Provider Education Network Learning Sessions by completing the established Pre- and Post- Webinar Workflows, and provides live, real-time technical assistance during each learning session.

Develops programmatic order previews; responds to feedback on order previews; places orders with selected vendors, ensuring timely, accurate payment, confirms receipt of all orders, and coordinates delivery and/or storage.

Assists biannual inventory audits of all Bureau orders and infrastructure by maintaining a storage system counts on all order items.

Assists with the Bureau's library of print collateral.

Supports Bureau-owned virtual and in-person events as directed.

Assists State Printing requests.

Assists managing the Bureau's library of professional headshots by maintaining the headshot library, serves as point of contact for photographer, and coordinates headshot schedule

Assists managing the Bureau's branded shirt bank.

Manages Outlook inboxes as directed.

Provides Zoom technical support as requested

Acts as COMMS liaison for the Bienville Mailroom and Bureau Storage Unit

Assists managing the internal Bureau Outlook calendar.

Assists COMMS data analysis and reporting by successfully completing the Provider Education Network tracker; preparing and analyzing Zoom report, preparing and analyzing event registration and participation reports.

Routinely executes COMMS Workflows on reoccurring schedules.

Supports the development and implementation of all communications plans and associated grant work plans as assigned

May speak and present on behalf of the BCDPHA as assigned

Other tasks as assigned.

Qualifications

Required:

• Bachelor's degree, or Associate's degree plus 3 years of professional experience, or 6 years of professional work experience.
• Excellent analytical and critical thinking skills; effective organizational and time management skills.
• Great attention to detail and follow up.
• Ability to manage projects, assignments, and competing priorities.
• Proficient in the use of Zoom, Teams, and Microsoft Office, including but not limited to Outlook, Word, and Excel.

Desired:

• Advanced degree.
• Minimum 1 year professional experience performing administrative functions within an office environment or health care field.
• Minimum 1 year professional experience in a communications related field.
• Minimum 1 year professional experience with project or program coordination.
• Relevant industry certifications.

Required Attachments

Please upload the following documents in the Resume/Cover Letter section.

• Detailed resume listing relevant qualifications and experience;
• Cover Letter indicating why you are a good fit for the position and University of Louisiana Systems;
• Names and contact information of three references;
• Diversity Statement (required for all Faculty positions and any Staff position of Assistant Manager and higher).

See Diversity Statement instructions by clicking this link:

Applications that do not include the required uploaded documents may not be considered.

Posting Close Date

This position will remain open until filled.

Note to Applicant:

Applicants should fully describe their qualifications and experience with specific reference to each of the minimum and preferred qualifications in their cover letter. The search committee will use this information during the initial review of application materials.

References will be contacted at the appropriate phase of the recruitment process.

This position may require a criminal background check to be conducted on the candidate(s) selected for hire.

As part of the hiring process, applicants for positions at the University of New Orleans may be required to demonstrate the ability to perform job-related tasks.

The University of New Orleans is an Affirmative Action and Equal Employment Opportunity employer. We do not discriminate on the basis of race, gender, color, religion, national origin, disability, sexual orientation, gender identity, protected Veteran status, age if 40 or older, or any other characteristic protected by federal, state, or local law.