Job Details
Administrative Assistant 3 (Human Resources)
2025-08-27 BREC, LA Baton Rouge,LA
Description:
Functions and Duties
Essential Functions and Duties:
Secondary Functions and Duties:
This job description in no way states or implies that these are the only duties to be performed by this employee. He or she will be required to follow any other instructions and to perform any other duties as requested by his or her supervisor.
Supplemental Information
Hours Worked:
Full time position. Generally 8 hours per day, 5 days per week, lunch break daily; overtime as required.
Resumes will not be accepted in lieu of a completed application. You must include all relevant education and experience on your official BREC online application or it will be deemed incomplete and you will be ineligible for this vacancy. Complete each section of this application (i.e. work experience, education, etc.) to demonstrate that you meet the eligibility and minimum qualification requirements described in this announcement.
An offer of employment is contingent on passing a pre-employment criminal background check, Motor Vehicle Records check, drug screen, and physical.
2025 FULL-TIME EMPLOYEE BENEFITS
HEALTH INSURANCE: Comprehensive medical benefits including HMO, PPO, and Blue Saver (Qualified High Deductible High Health Plan) and options are provided through Louisiana Blue. Coverage is effective the first of the month, following two months of employment, a (2 month waiting period). Employee cost per month for HMO: $175.43 - employee only; $597.45 - employee & spouse or employee & dependent children; $962.52 - family. Employee cost per month for PPO: $375.23 - employee only; $975.50 - employee & spouse or employee & dependent children; $1,492.70 - family. Employee cost per month for Blue Saver: $39.08 - employee only; $162.68 - employee & spouse or employee & dependent children; $290.49 - family.
LIFE INSURANCE: All full-time employees are insured under a Group Term-Life Insurance policy through Equitable Life Insurance Company a subsidiary of Blue Cross and Blue Shield of Louisiana. Coverage is subject to decrease at age 65 and 70. There is no cost to the employee except for salaries more than $50,000 which are subject to the imputed income clause under the IRS regulations. Coverage is effective immediately.
RETIREMENT SYSTEM: BREC contributions to the City-Parish Employees' Retirement System for each employee amount to 37.41% of salary. Employees contribute at the rate of 9.5%. Retirement contributions are tax deferred. Personal contributions are kept on account and refunded if employees leave BREC before their retirement. Additional benefit opportunities are available after 25 years through the DROP program. BREC also offers a Supplemental Retirement DEFERRED COMPENSATION PLAN through payroll deduction.
HOLIDAYS: BREC employees receive twelve (12) paid holidays per year.
SICK LEAVE: BREC employees accumulate sick leave at the rate of 100 hours per year the first five years they are employed; accrual of hours will increase based on the number of years of service, thereafter, up to 192 hours for 15 or more years. Employee is eligible to utilize leave after 30 days of continuous employment.
ANNUAL LEAVE: BREC employees earn annual leave at the rate of 100 hours per year the first five years they are employed; accrual of hours will increased based on the number of years of service, thereafter, up to 192 hours for 15 or more years. Employee is eligible to utilize leave after 90 days of continuous employment.
FULL-TIME STATUS: Upon completion of a six-month probationary periods and approval of supervisor, full-time status will be achieved.
EMPLOYEE DISCOUNTS: BREC full-time employees can take advantage of a generous discount. Some restrictions may apply. See the discount policy for more details.
EAP: BREC's Employee Assistance Program (EAP) is administered by Lucet. They EAP helps employees and their family members resolve personal or work-related problems.
CREDIT UNION: BREC employees are eligible to join the City Federal Credit Union and/or Pelican State Credit Union and enlist in payroll deduction plan. Direct deposit to the Credit Union is also available.
FEDERAL STUDENT LOAN FORGIVENESS: BREC is a qualifying employer for public service loan forgiveness. Employees who have Federal Direct Loans and have made 120 payments on the Federal Direct Loans (after October 1, 2007) may be eligible for the remaining loan balance to be forgiven.
LA START: This 529 Qualified Tuition savings plan may be open on behalf of a named Beneficiary by anyone, including legal entities, provided that the Account Owner or the Beneficiary is a resident of Louisiana. Account Owners may save at their own pace, in amounts they can afford.
FSA: BREC offers an FSA that allows employees to contribute a portion of their regular earnings before taxes. Distributions from the account must be used to reimburse the employee for qualified expenses related to medical and dental services.
SUPPLEMENT BENEFITS: BREC offers voluntary benefits through AFLAC or Colonial Life. Those benefits include accident insurance, critical care, life, LTD and STD.
BREC reserves the right to at any time and from time to time to modify or amend, in whole or in part, any or all of the provisions of the benefit package.
*Commissioned Approved Benefits Effective January 1, 2025*
01
Have you ever volunteered for BREC? Yes or No. If so, in what capacity and what location?
02
Do you possess a high school diploma or equivalency certificate and Vo-tech school diploma or Associate's degree in Business or related field of study?
03
Do you have a valid Louisiana driver's license?
04
Do you have 3 years of related work experience or training in office practices and computers? Please explain below.
Required Question
Salary : $40,809.60 Annually
Location : Baton Rouge, LA
Job Type: Full Time Non-Exempt
Job Number: AA3HR2025
Department: Human Resources
Opening Date: 07/18/2025
Closing Date: 8/29/2025 4:59 PM Central
FLSA: Non-Exempt
General Summary
The Administrative Assistant III is responsible for custody of all Human Resources and Employment files, and correspondence related to the daily operation of the Human Resources Department. Provides administrative and clerical support to the Director and human Resources. Performs a variety of tasks to include answering phone inquiries, handling sensitive employee and company information, assisting applicants and employees by providing application information, helping with form completion, preparing timesheets for payroll and verifying accuracy, prepare purchase orders, order supplies and track expenditures; submit invoices for payment; maintaining records for leave balances, processing personnel transactions, print requests and maintain inventory; Prepare correspondences, agendas, minutes and presentations. Other duties as assigned. Incumbent in this position has high interaction with the employees and the public performing moderate to complex work.
Requirements and Job Specifications
Education Requirement: High School diploma or equivalent and Vo-Tech school diploma or Associate degree
Area of Study (Major) Required: Business or Related
Certification(s) Required: N/A
License(s) Required: Valid LA Driver's License.
Years Relevant Work Experience: Three (3) years work-related experience or training in office practices and computers. Equivalent combination of education and experience will be considered
Knowledge, Skills and Abilities:
- Knowledge of modern office practices, procedures, equipment and clerical techniques
- Must be highly computer literate with extensive experience in database management.
- Knowledge of business, English, spelling and arithmetic
- Skill in the use of modern office equipment, to include computer, copier/scanner/fax, telephone and calculator
- Skill in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Good interpersonal/organizational/telephone skills
- Good math skills with excellent attention to detail
- Ability to prepare clear and concise oral and written reports/correspondences/presentations
- Ability to use basic mathematical tabulations and computations and make corrections accurately
- Ability to maintain personnel records and files
- Detail oriented and able to type 40 wpm
- Good customer service skills with the ability to deal with the public with tact and courtesy
- Ability to keep sensitive information and records confidential
- Ability to receive and resolve complaints and questions
- Ability to maintain effective working relationships with employees and the general public
- Ability to meet deadlines
- Ability to quickly learn BREC policies and procedures
Functions and Duties
Essential Functions and Duties:
- Provides administrative and secretarial support to the HR Director
- Answers the telephone, disseminating positive and informative responses to public inquiries and employees, management regarding employment and HR-related matters; Refers concerns/complaints to appropriate staff members
- Establishes and maintains employment records, including: hard copy files, computerized records and control documents in accordance with established procedures
- Utilize spreadsheets for cost tracking and data analysis
- Prepares invoices and submits billing for payment
- Prepares business correspondence, memorandums and letters
- Reconcile department credit card charges
- Schedule appointments and departmental meetings
- Maintains daily timesheets and prepares bi-weekly payroll
- Initiates computer inquiries and produces management reports upon request.
- Establishes and maintains master form files and updates, initiating re-designs, and re-prints as necessary.
- Inventory control and re-orders departmental supplies.
- Assists with audits of personnel files, forms and transactions for all appointments and status changes for accuracy and completeness.
- Oversees termination process including transaction, final pay and LDOL 77 in accurate and timely manner, consulting supervisors as necessary.
- Assists in verifying payrolls, accuracy of pay rates, contractual limitations, and FLSA compliance.
- Prepare agenda and presentation for HR Advisory Committee meeting to include coordinates monthly committee meeting reports, minutes and reminders; contact advisory members.
- Manage ID Badge System and print badges
- Manage and troubleshoot copy machine
- Complete purchase orders, initiate work order request, and help desk tickets
Secondary Functions and Duties:
- Provides administrative support and may serve as backup for internal functions to include recruiting, benefits, risk management and training.
- May direct the work of part-time staff.
- Other duties as assigned.
This job description in no way states or implies that these are the only duties to be performed by this employee. He or she will be required to follow any other instructions and to perform any other duties as requested by his or her supervisor.
Supplemental Information
Hours Worked:
Full time position. Generally 8 hours per day, 5 days per week, lunch break daily; overtime as required.
Resumes will not be accepted in lieu of a completed application. You must include all relevant education and experience on your official BREC online application or it will be deemed incomplete and you will be ineligible for this vacancy. Complete each section of this application (i.e. work experience, education, etc.) to demonstrate that you meet the eligibility and minimum qualification requirements described in this announcement.
An offer of employment is contingent on passing a pre-employment criminal background check, Motor Vehicle Records check, drug screen, and physical.
2025 FULL-TIME EMPLOYEE BENEFITS
HEALTH INSURANCE: Comprehensive medical benefits including HMO, PPO, and Blue Saver (Qualified High Deductible High Health Plan) and options are provided through Louisiana Blue. Coverage is effective the first of the month, following two months of employment, a (2 month waiting period). Employee cost per month for HMO: $175.43 - employee only; $597.45 - employee & spouse or employee & dependent children; $962.52 - family. Employee cost per month for PPO: $375.23 - employee only; $975.50 - employee & spouse or employee & dependent children; $1,492.70 - family. Employee cost per month for Blue Saver: $39.08 - employee only; $162.68 - employee & spouse or employee & dependent children; $290.49 - family.
LIFE INSURANCE: All full-time employees are insured under a Group Term-Life Insurance policy through Equitable Life Insurance Company a subsidiary of Blue Cross and Blue Shield of Louisiana. Coverage is subject to decrease at age 65 and 70. There is no cost to the employee except for salaries more than $50,000 which are subject to the imputed income clause under the IRS regulations. Coverage is effective immediately.
RETIREMENT SYSTEM: BREC contributions to the City-Parish Employees' Retirement System for each employee amount to 37.41% of salary. Employees contribute at the rate of 9.5%. Retirement contributions are tax deferred. Personal contributions are kept on account and refunded if employees leave BREC before their retirement. Additional benefit opportunities are available after 25 years through the DROP program. BREC also offers a Supplemental Retirement DEFERRED COMPENSATION PLAN through payroll deduction.
HOLIDAYS: BREC employees receive twelve (12) paid holidays per year.
SICK LEAVE: BREC employees accumulate sick leave at the rate of 100 hours per year the first five years they are employed; accrual of hours will increase based on the number of years of service, thereafter, up to 192 hours for 15 or more years. Employee is eligible to utilize leave after 30 days of continuous employment.
ANNUAL LEAVE: BREC employees earn annual leave at the rate of 100 hours per year the first five years they are employed; accrual of hours will increased based on the number of years of service, thereafter, up to 192 hours for 15 or more years. Employee is eligible to utilize leave after 90 days of continuous employment.
FULL-TIME STATUS: Upon completion of a six-month probationary periods and approval of supervisor, full-time status will be achieved.
EMPLOYEE DISCOUNTS: BREC full-time employees can take advantage of a generous discount. Some restrictions may apply. See the discount policy for more details.
EAP: BREC's Employee Assistance Program (EAP) is administered by Lucet. They EAP helps employees and their family members resolve personal or work-related problems.
CREDIT UNION: BREC employees are eligible to join the City Federal Credit Union and/or Pelican State Credit Union and enlist in payroll deduction plan. Direct deposit to the Credit Union is also available.
FEDERAL STUDENT LOAN FORGIVENESS: BREC is a qualifying employer for public service loan forgiveness. Employees who have Federal Direct Loans and have made 120 payments on the Federal Direct Loans (after October 1, 2007) may be eligible for the remaining loan balance to be forgiven.
LA START: This 529 Qualified Tuition savings plan may be open on behalf of a named Beneficiary by anyone, including legal entities, provided that the Account Owner or the Beneficiary is a resident of Louisiana. Account Owners may save at their own pace, in amounts they can afford.
FSA: BREC offers an FSA that allows employees to contribute a portion of their regular earnings before taxes. Distributions from the account must be used to reimburse the employee for qualified expenses related to medical and dental services.
SUPPLEMENT BENEFITS: BREC offers voluntary benefits through AFLAC or Colonial Life. Those benefits include accident insurance, critical care, life, LTD and STD.
BREC reserves the right to at any time and from time to time to modify or amend, in whole or in part, any or all of the provisions of the benefit package.
*Commissioned Approved Benefits Effective January 1, 2025*
01
Have you ever volunteered for BREC? Yes or No. If so, in what capacity and what location?
02
Do you possess a high school diploma or equivalency certificate and Vo-tech school diploma or Associate's degree in Business or related field of study?
- Yes
- No
03
Do you have a valid Louisiana driver's license?
- Yes
- No
04
Do you have 3 years of related work experience or training in office practices and computers? Please explain below.
Required Question