Job Details

St. James Place is committed to having a workplace culture where people love to come to work, feel appreciated, continue to grow and find meaning in their work. Are you looking for an opportunity that allows you to contribute your talent and passion while providing Joyful Service? St. James Place is the right opportunity for you.

Schedule: Monday - Friday, 8:00am - 4:30pm (flexible to meet deadlines as needed)
Projects Manager

The Projects Manager is responsible for campus and community projects assigned to them by the Director of Buildings, Grounds, and Support Services. This will include contracted make readies that require coordination of an external contractor and SJP team members as assigned. The Projects Manager is responsible for contracted repairs and maintenance of all exterior parts of campus buildings and grounds, with the exception of life safety and infrastructure facility equipment (i.e. HVAC, Electrical, Plumbing, etc.). The Projects Manager is responsible for receiving, approving, and accomplishing work order requests for exterior campus work orders, including, but not limited to, drainage, landscaping, lighting, and paint. They will attend assigned Resident Committee meetings and report on progress of projects as necessary. They will assist community personnel in the recruitment and utilization of external vendors. They will provide lists of approved vendors, acquire bids for the projects, assist in vendor selection, ensure vendor compliance with all SJP policies & procedures (incl. insurance & references), and coordinate logistics and scheduling with the selected vendor. They will supervise, coordinate, and report on progress of projects until its completion.

Qualifications

• Bachelor's degree in project management or related field
• 3-5 years of experience in project management
• 2 + years of management experience
• The ability to read, write, speak and understand English
• The ability to follow written and oral instructions
• Must be able to organize, direct, coordinate, inspect, and monitor multiple simultaneous projects
• Must be able to report on said projects upon request and ensure follow-up to make sure projects are completed

Competencies

1. Demonstrates an appreciation of the heritage, values, and wisdom of the senior.
2. Ability to represent St. James Place in a professional manner.
3. Ability to relate well to the senior community and their family members.
4. Ability to read blueprints in detail.
5. Ability to direct external vendors and coordinate projects while ensuring follow-up and completion.
6. Ability to define problems, collect data, establish facts, and draw valid conclusions.
7. Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals.
8. Ability to effectively communicate with vendors, residents, and community personnel.
9. Proficient computer experience in MS Office suite (Excel, Outlook, Word, PowerPoint) and previous knowledge of work order system(s) preferred.
10. Knowledge of general maintenance, machines, and equipment preferred.

Work Hours

• May require working hours outside of the normal work week.
• Required to participate in the company or departmental Manager on Call program.
• MAY BE DESIGNATED ESSENTIAL PERSONNEL IN THE EVENT OF EMERGENCY SITUATIONS, INCLUDING HURRICANES, EVACUATION, FIRE, FLOOD, ETC., AND BE REQUIRED TO REMAIN ON CAMPUS FOR THE DURATION OF THE EMERGENCY.

Essential Functions

Projects:

• Prioritize project order and scope of work (SOW) to be done with Dir. Of B.G. & S.S.
• Prepare specs/SOW and oversee bid process for external construction vendors on projects
• Walk through projects with team members and/or residents/families to establish and finalize punch lists on completed projects
• Oversee vendor completion of projects and punch lists
• Communicate project completion schedules to ES for final cleaning and prep
• Meet with new residents when necessary to resolve problems with remodel construction
• Work with external design consultants, engineers, and architects as directed to establish, control, and complete projects
• Ability to assist with projects as needed ensure deadline are met.
• Oversees completion of all aspects of assigned community projects, which include securing proposals and bids by vendors; ensuring projects are completed on time and in budget, and per the plans and specifications.
• Participate as a member of the Leadership team.

Safety:

• Ensures external vendors utilize eye, ear and respiratory protection.
• Ensures vendors maintain the highest level of safety possible during repair and maintenance.
• Make sure vendors use and maintain materials and equipment safely in order to prevent damage to building, equipment and self.
• Ensure access to assignment area is sufficiently restricted to prevent injury to others.

On-Call Availability:

• Able to be reached by telephone or responds within 20 minutes of being called.
• Ability to arrive within one hour of being notified of an afterhours emergency repair.
• Notify Administration when a repair will require an outside service vendor.

Fire Safety:

• Schedule and track fire drills for all buildings.
• Review inspections with Fire Marshall.
• Track monthly and yearly inspections.

Managment Skills:

• Monitors the efficiency and effectiveness of external vendors and provides feedback.
• Prioritizes projects and ensures completion.
• Provides SJP requirements for new vendors.
• Adept at planning, organizing, and prioritizing responsibilities and tasks.
• Keeps accurate and appropriate records and prepares reports in a timely manner.

Full-time Benefits:

Dental Insurance

Health Insurance

Life Insurance

Vision Insurance

403(b) Retirement

Voluntary Insurances Option
Short-term Disability Insurance

Vacation/Sick/Holidays

EEO Statement: St. James Place is an Equal Opportunity Employer and will recruit, hire, promote, and train for all jobs without regard to race, color, religion, sex, origin, age, disability, or Veteran status.

Equal Opportunity Employer
This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.