Job Details

Thank you for your interest in The University of New Orleans.

Once you start the application process, you will not be able to save your work, so you should collect all required information before you begin. The required information is listed below in the job posting.

You must complete all required portions of the application and attach the required documents in order to be considered for employment.

Department
OPH-Bureau of Emergency Medical Services

Job Summary

Job Description

• Develops, maintains and tracks the budget for the Bureau of Emergency Medical Services (BEMS). Monitors expenditures and ensures adherence to budgetary commitments in accordance with established policies.
• Processes invoice payments according to the internal processes prescribed.
• Processes contracts according to the requirements provided. Type contracts, secure appropriate signatures, and track contracts through the approval process.
• Purchases supplies and equipment
• Provides administrative support the EMS Certification Commission as directed by the Deputy Director. Prepare materials needed for meetings, such as agendas, handouts, etc.
• Compiles and type special reports by selecting relevant information from a variety of sources.
• Maintains a complex filing system.
• Maintains current information on department and office policies and processes according to established policies.
• Processes and reviews a variety of correspondence including letters, memoranda, and reports for accuracy.
• Independently composes and types narratives, form letters, and other reports.
• Composes letters, tables, reports, forms, memoranda, and other materials from copy, rough drafts, and detailed instructions. Independently composes and types correspondence involving complex, sensitive, and non-routine matters.
• Assists in the preparation of forms and statements and process confidential matters.
• Responds to requests for information; may require interpretation of department rules and regulations.
• Assists other BEMS staff in projects that require additional personnel.
• Attends meetings and transcribe minutes.
• Other tasks as assigned.
• Provides administrative support to the EMS Compliance Coordinator, including drafting investigative notices and summaries.
• Composes emails to practitioners and agency directors on behalf of the EMS Commission and Compliance Coordinators.
• Processes payments received for the EMS Compliance, License and Exam Coordinator via check or invoice, and conducting frequent bank visits to complete same-day deposits. This include maintaining an elaborate filing system to retain records of payments.
• Conducts frequent post office visits to maintain same-day mailing processing for the EMS Commission and Compliance related correspondence.
• Follows up with all electronic return receipts and update in the appropriate account holder's file.
• Provides logistical investigation assistance to the Deputy Director, as it pertains to complaints against practitioners and agencies.
• Reconciles and audits monthly and annual expenditures and contracts.
• Reviews correspondence and reports to identify potential errors or inconsistencies, reporting data and feedback to the Deputy Director or Compliance Coordinator.
• Prepares the meal reimbursement requests for EMS Commission Meetings, including organizing, collecting, and preparing lunch for the participants.
• Composes fluent processes and procedures for the role, to ensure substantial efficiency and independency throughout the workday.
• Provides professional assistance by answering incoming calls and responding to individual's inquiries or complaints.

QUALIFICATIONS
REQUIRED:

• Bachelor's Degree, or Associates degree with 3 years professional experience, or 6 years professional experience in lieu of the degree.
• Minimum 2 years professional experience performing administrative functions within an office environment or health care field.

• Excellent analytical skills, effective organizational and time management skills.
• Great attention to detail and follow up.
• Ability to manage projects, assignments, and competing priorities.
• Proficient in the use of Microsoft Office, including but not limited to Outlook, Word, and Excel.

DESIRED:

• Advanced degree.
• Bachelor's degree in human resources, healthcare administration, business administration, or relevant field.
• Minimum 3 years professional experience performing administrative functions within an office environment or health care field.
• Minimum 1 year professional experience with financial processes and budgeting within state agencies.
• Relevant industry certifications.

Required Attachments

Please upload the following documents in the Resume/Cover Letter section.

• Detailed resume listing relevant qualifications and experience;
• Cover Letter indicating why you are a good fit for the position and University of Louisiana Systems;
• Names and contact information of three references;

Applications that do not include the required uploaded documents may not be considered.

Posting Close Date
This position will remain open until filled.

Note to Applicant:

Applicants should fully describe their qualifications and experience with specific reference to each of the minimum and preferred qualifications in their cover letter. The search committee will use this information during the initial review of application materials.

References will be contacted at the appropriate phase of the recruitment process.

This position may require a criminal background check to be conducted on the candidate(s) selected for hire.

As part of the hiring process, applicants for positions at the University of New Orleans may be required to demonstrate the ability to perform job-related tasks.

The University of New Orleans is an Affirmative Action and Equal Employment Opportunity employer. We do not discriminate on the basis of race, gender, color, religion, national origin, disability, sexual orientation, gender identity, protected Veteran status, age if 40 or older, or any other characteristic protected by federal, state, or local law.