Job Details
Office Operations Coordinator for Greek Life
2024-12-31 Louisiana State University Baton Rouge,LA
Description:
OPPORTUNITIES FOR LEADERSHIP:
Developing a comprehensive student engagement and education program
The Coordinator will lead efforts to develop and implement a comprehensive student engagement and education program aimed at promoting responsible behavior and support for students.
Cultivate strategic relationships
LSU is a highly relational place. The Coordinator will cultivate strategic and mutually beneficial relationships with staff, faculty, and other partners across campus. In strengthening these relationships, there is an opportunity to improve communication and the overall work environment to support students.
ATTRIBUTES OF THE SUCCESSFUL CANDIDATE:
A collegial team player who actively builds authentic and positive relationships with students, staff and faculty.
Has a genuine positive regard for all persons including coworkers, faculty, staff, and students and is able to develop sustainable partnerships to best support the LSU campus community.
Is able to answer the same question multiple times with a smile.
Has a track record of strong problem-solving skills and is solution oriented to meet student's needs at all times even when it requires creativity or challenging the status-quo.
Is comfortable in a fast-paced work environment where responsibilities are consistent but the challenges faced are ever-changing.
Effective communicator, who has a genuine sense of respect and appreciation for the community we serve.
Is able to plan, organize, and coordinate multiple projects simultaneously.
Shows dedication to high quality work, professionalism, and consistency in job performance.
Desire to focus on continual improvement where student needs are at the forefront of their everyday thinking and actions are aligned with institutional and divisional objectives.
ABOUT THE DIVISION OF STUDENT AFFAIRS PRIORITIES:
Three priorities guide our work in the Division of Student Affairs. Foremost, we maintain a commitment to quality which is rooted in the belief that LSU students deserve our best effort. Every interaction we have with students should communicate care, relevance, polish, and attention to detail. We work to ensure every space, place, and staff-to-student interaction communicates a sense of home to students. Finally, we design programs, services, events, and experiences with everyone in mind.
RESPONSIBILITIES:
Office Management (50%): Coordinates all office operations as well as primary contact for the office; Serves in a key coordination and communication role in the distribution of information to constituents; Develops and maintains Greek Life calendars; Assists in the hiring of employees for Greek Life; Manages, trains and supervises student workers and designs work schedules to ensure daily coverage of the office during university hours; Participates in departmental trainings, special events, and other programs and events providing support prior to and during events; Advances the goals of the Offices of Greek Life, Student Affairs and the University. Performs all accounting transactions, including processing LaCarte entries and preparation of purchase requisitions, travel reimbursements, and deposit transmittals; assesses the Greek Life charge to participating members and processes refunds. Tracks expenditures and reconciles monthly budgets for completeness and accuracy. In Workday, processes student employee appointments. Oversees daily operations of the office, including communication, property control, machine maintenance and supply orders.
Data Collection and Dissemination (20%): Responsible for the collection, management and documentation of all compliance/required forms and submissions including but not limited to: roster management, Greek Accreditation submissions, Greek fee addition and removal, meal plans, parking and housing rosters, etc. Will create and distribute President's Newsletter biweekly and Community Newsletter monthly.
Marketing and Website Management (20%): Maintain, update, monitor, populate, manage and ensure the Greek Life website is accurate and compliant with ADA requirements. Work closely with the Office of Strategic Communications to stay in compliance with University requirements. Responsible for the design, guidance, accuracy, production and distribution of all Greek Life marketing and social media. Works Collaboratively with the Office of Communication and University Relations and adheres to the standards set therein.
Quality Control (5%): Ensures every aspect of work product including administrative tasks, implementation, and every communication on behalf of the Division of Student Affairs exudes a high degree of quality. Embraces and executes the marginal gains approach and seeks to increase level of all services, events, programs, and experiences in department for continuous improvement every academic year.
Others Duties As Assigned (5%): Other duties as assigned by the Director of Greek Life. This includes but is not limited to: efforts that support broad division/institution efforts including at least 40 hours per year spent helping divisional initiatives such as Move-in Day, Welcome Week, Family Weekend, Career Expo, Disability Services Finals Testing, other special projects, etc.
MINIMUM QUALIFICATIONS:
DESIRED QUALIFICATIONS:
SPECIAL REQUIREMENTS/EXPECTATIONS:
Ability and willingness to work some evening and weekend hours.
This position may be asked to work during an official closure, but who is otherwise not required to report to the physical campus during a closure and whose absence does not present a risk to the safety, resources, and well-being of the campus per FASOP HR-01.
Due to the Nature of the position and/or responsibilities, in times of emergencies and/or University closures, this position is considered essential. It may be required to assist the Office of Communications and University Relations on Necessary Communications Matters in times of crisis, including potentially working in LSU's Emergency Operations Center during those times.
As with all LSU employees, due to this position title and/or responsibilities, this position has an obligation to assist students in the acquisition of necessary services. Should a student appear in need of or seek assistance with issues of an emotional, behavioral, or mental health related matter they should be referred to the proper service within the Student Health Center. In situations where the student creates an impression that they are a danger to themselves or others, the advisor should immediately contact the Care Team, the Dean of Students, or the appropriate law enforcement agency. The employee outside of those rights contained within FERPA should create no impression of client or patient confidentiality.
APPLICATIONS:
Applications will be accepted online on the LSU Careers website. The search committee will begin reviewing applications immediately and continue to accept applications and nominations until the position is filled. However, in order to assure the fullest consideration, candidates are encouraged to have complete applications submitted by January 2, 2025. Requested application materials include a letter of interest; curriculum vitae or resume; and the names, telephone numbers, and e-mail addresses of at least three professional references. Salary will be competitive and commensurate with qualifications. An offer of employment is contingent on a satisfactory pre-employment background check.
Additional Job Description:
Special Instructions:
Requested application materials include a letter of interest; curriculum vitae or resume; and the names, telephone numbers, and e-mail addresses of at least three professional references. For questions or concerns regarding the status of your application or salary ranges, please contact Beth Newell at 225-###-####.
Posting Date:
December 13, 2024
Closing Date (Open Until Filled if No Date Specified):
Additional Position Information:
Background Check - An offer of employment is contingent on a satisfactory pre-employment background check.
Benefits - LSU offers outstanding benefits to eligible employees and their dependents including health, life, dental, and vision insurance; flexible spending accounts; retirement options; various leave options; paid holidays; wellness benefits; tuition exemption for qualified positions; training and development opportunities; employee discounts; and more!
Positions approved to work outside the State of Louisiana shall be employed through Louisiana State University's partner, nextSource Workforce Solutions, for Employer of Record Services including but not limited to employment, benefits, payroll, and tax compliance. Positions employed through Employer of Record Services will be offered benefits and retirement as applicable through their provider and will not be eligible for State of Louisiana benefits and retirement.
Essential Position (Y/N):
LSU is an Equal Opportunity Employer and SAME Agency:
LSU is designated as a State As a Model Employer (SAME) agency and provides assistance to persons needing accommodations or with the accessibility of materials. For those seeking such accommodations or assistance related to this search, we encourage you to contact the Office of Human Resource Management (...@lsu.edu).
HCM Contact Information:
For questions or concerns related to updating your application with attachments (e.g., resumes, RS:17 documents), date of birth, or reactivating applications, please contact the LSU Human Resources Management Office at 225-###-#### or email ...@lsu.edu. For questions or concerns regarding the status of your application or salary ranges, please contact the department using the information provided in the Special Instructions section of this job posting.
All Job Postings will close at 12:01a.m. CST (1:01a.m. EST) on the specified Closing Date (if designated).
If you close the browser or exit your application prior to submitting, the application progress will be saved as a draft. You will be able to access and complete the application through "My Draft Applications" located on your Candidate Home page.
Job Posting Title:
Office Operations Coordinator for Greek Life
Position Type:
Professional / Unclassified
Department:
LSUAM AA - SA - ODS - GL - Administration (Beth Richardson Newell (00004046) (Inherited))
Work Location:
0333 LSU Student Union
Pay Grade:
Professional
Job Description:
The Office Operations Coordinator for Greek Life reports to the Director and assists in the day-to-day operations of the department. Serving as the first point of contact for the department, the Coordinator supervises the student staff and is responsible for office marketing. The Coordinator also assists with financial transactions for the department and other duties as assigned by leadership in the department.
GENERAL RESPONSIBILITIES FOR THIS POSITION INCLUDE:
- Coordinates the day-to-day operations and customer service of Greek Life including roster management, Greek Fee additions and removals, Greek Excellence paperwork submissions, and office forms.
- Manages student staff including training, scheduling, hiring, and assigning tasks.
- Assists departmental leadership with project management.
- Works collaboratively across campus and community partners to support students.
- Oversees website management and online resources for Greek Life.
OPPORTUNITIES FOR LEADERSHIP:
Developing a comprehensive student engagement and education program
The Coordinator will lead efforts to develop and implement a comprehensive student engagement and education program aimed at promoting responsible behavior and support for students.
Cultivate strategic relationships
LSU is a highly relational place. The Coordinator will cultivate strategic and mutually beneficial relationships with staff, faculty, and other partners across campus. In strengthening these relationships, there is an opportunity to improve communication and the overall work environment to support students.
ATTRIBUTES OF THE SUCCESSFUL CANDIDATE:
A collegial team player who actively builds authentic and positive relationships with students, staff and faculty.
Has a genuine positive regard for all persons including coworkers, faculty, staff, and students and is able to develop sustainable partnerships to best support the LSU campus community.
Is able to answer the same question multiple times with a smile.
Has a track record of strong problem-solving skills and is solution oriented to meet student's needs at all times even when it requires creativity or challenging the status-quo.
Is comfortable in a fast-paced work environment where responsibilities are consistent but the challenges faced are ever-changing.
Effective communicator, who has a genuine sense of respect and appreciation for the community we serve.
Is able to plan, organize, and coordinate multiple projects simultaneously.
Shows dedication to high quality work, professionalism, and consistency in job performance.
Desire to focus on continual improvement where student needs are at the forefront of their everyday thinking and actions are aligned with institutional and divisional objectives.
ABOUT THE DIVISION OF STUDENT AFFAIRS PRIORITIES:
Three priorities guide our work in the Division of Student Affairs. Foremost, we maintain a commitment to quality which is rooted in the belief that LSU students deserve our best effort. Every interaction we have with students should communicate care, relevance, polish, and attention to detail. We work to ensure every space, place, and staff-to-student interaction communicates a sense of home to students. Finally, we design programs, services, events, and experiences with everyone in mind.
RESPONSIBILITIES:
Office Management (50%): Coordinates all office operations as well as primary contact for the office; Serves in a key coordination and communication role in the distribution of information to constituents; Develops and maintains Greek Life calendars; Assists in the hiring of employees for Greek Life; Manages, trains and supervises student workers and designs work schedules to ensure daily coverage of the office during university hours; Participates in departmental trainings, special events, and other programs and events providing support prior to and during events; Advances the goals of the Offices of Greek Life, Student Affairs and the University. Performs all accounting transactions, including processing LaCarte entries and preparation of purchase requisitions, travel reimbursements, and deposit transmittals; assesses the Greek Life charge to participating members and processes refunds. Tracks expenditures and reconciles monthly budgets for completeness and accuracy. In Workday, processes student employee appointments. Oversees daily operations of the office, including communication, property control, machine maintenance and supply orders.
Data Collection and Dissemination (20%): Responsible for the collection, management and documentation of all compliance/required forms and submissions including but not limited to: roster management, Greek Accreditation submissions, Greek fee addition and removal, meal plans, parking and housing rosters, etc. Will create and distribute President's Newsletter biweekly and Community Newsletter monthly.
Marketing and Website Management (20%): Maintain, update, monitor, populate, manage and ensure the Greek Life website is accurate and compliant with ADA requirements. Work closely with the Office of Strategic Communications to stay in compliance with University requirements. Responsible for the design, guidance, accuracy, production and distribution of all Greek Life marketing and social media. Works Collaboratively with the Office of Communication and University Relations and adheres to the standards set therein.
Quality Control (5%): Ensures every aspect of work product including administrative tasks, implementation, and every communication on behalf of the Division of Student Affairs exudes a high degree of quality. Embraces and executes the marginal gains approach and seeks to increase level of all services, events, programs, and experiences in department for continuous improvement every academic year.
Others Duties As Assigned (5%): Other duties as assigned by the Director of Greek Life. This includes but is not limited to: efforts that support broad division/institution efforts including at least 40 hours per year spent helping divisional initiatives such as Move-in Day, Welcome Week, Family Weekend, Career Expo, Disability Services Finals Testing, other special projects, etc.
MINIMUM QUALIFICATIONS:
- Bachelor's Degree from an accredited institution of higher education.
- LSU is dedicated to fostering an environment where our employees feel appreciated for their skills and individuality. If a candidate does not meet the minimum qualifications listed but has substantial experience in the key job responsibilities, we encourage them to apply.
DESIRED QUALIFICATIONS:
- 1 or more years of experience in higher education, or closely related setting.
SPECIAL REQUIREMENTS/EXPECTATIONS:
Ability and willingness to work some evening and weekend hours.
This position may be asked to work during an official closure, but who is otherwise not required to report to the physical campus during a closure and whose absence does not present a risk to the safety, resources, and well-being of the campus per FASOP HR-01.
Due to the Nature of the position and/or responsibilities, in times of emergencies and/or University closures, this position is considered essential. It may be required to assist the Office of Communications and University Relations on Necessary Communications Matters in times of crisis, including potentially working in LSU's Emergency Operations Center during those times.
As with all LSU employees, due to this position title and/or responsibilities, this position has an obligation to assist students in the acquisition of necessary services. Should a student appear in need of or seek assistance with issues of an emotional, behavioral, or mental health related matter they should be referred to the proper service within the Student Health Center. In situations where the student creates an impression that they are a danger to themselves or others, the advisor should immediately contact the Care Team, the Dean of Students, or the appropriate law enforcement agency. The employee outside of those rights contained within FERPA should create no impression of client or patient confidentiality.
APPLICATIONS:
Applications will be accepted online on the LSU Careers website. The search committee will begin reviewing applications immediately and continue to accept applications and nominations until the position is filled. However, in order to assure the fullest consideration, candidates are encouraged to have complete applications submitted by January 2, 2025. Requested application materials include a letter of interest; curriculum vitae or resume; and the names, telephone numbers, and e-mail addresses of at least three professional references. Salary will be competitive and commensurate with qualifications. An offer of employment is contingent on a satisfactory pre-employment background check.
Additional Job Description:
Special Instructions:
Requested application materials include a letter of interest; curriculum vitae or resume; and the names, telephone numbers, and e-mail addresses of at least three professional references. For questions or concerns regarding the status of your application or salary ranges, please contact Beth Newell at 225-###-####.
Posting Date:
December 13, 2024
Closing Date (Open Until Filled if No Date Specified):
Additional Position Information:
Background Check - An offer of employment is contingent on a satisfactory pre-employment background check.
Benefits - LSU offers outstanding benefits to eligible employees and their dependents including health, life, dental, and vision insurance; flexible spending accounts; retirement options; various leave options; paid holidays; wellness benefits; tuition exemption for qualified positions; training and development opportunities; employee discounts; and more!
Positions approved to work outside the State of Louisiana shall be employed through Louisiana State University's partner, nextSource Workforce Solutions, for Employer of Record Services including but not limited to employment, benefits, payroll, and tax compliance. Positions employed through Employer of Record Services will be offered benefits and retirement as applicable through their provider and will not be eligible for State of Louisiana benefits and retirement.
Essential Position (Y/N):
LSU is an Equal Opportunity Employer and SAME Agency:
LSU is designated as a State As a Model Employer (SAME) agency and provides assistance to persons needing accommodations or with the accessibility of materials. For those seeking such accommodations or assistance related to this search, we encourage you to contact the Office of Human Resource Management (...@lsu.edu).
HCM Contact Information:
For questions or concerns related to updating your application with attachments (e.g., resumes, RS:17 documents), date of birth, or reactivating applications, please contact the LSU Human Resources Management Office at 225-###-#### or email ...@lsu.edu. For questions or concerns regarding the status of your application or salary ranges, please contact the department using the information provided in the Special Instructions section of this job posting.