Job Details

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Overview

The HR and Professional Development Coordinator will provide comprehensive support to the HR and Professional Development teams. This role is critical in ensuring the smooth operation of various HR functions, including employee benefits administration, training and development coordination, and general HR administrative tasks. The coordinator will assist in managing communication, data entry, compliance, and support functions to ensure the companys HR and professional development processes run efficiently.

Responsibilities

*The following are intended as general illustrations of the work in this job class and are not all-inclusive for this position.

Professional Development Support

• Submit monthly expenses for the Professional Development (PD) department.
• Filter and manage emails in the PD email account.
• Organize and prepare materials and supplies for training and development courses.
• Enter data into the training and development database/LMS.
• Maintain and update training and development materials, equipment, and records.
• Assist in scheduling and registration for training and development courses and conferences.
• Assist in compiling and preparation of monthly program reports.
• Support onboarding/orientation needs and assist with maintaining records of participation.
• Occasionally deliver materials to offsite training locations.

Employee Benefits Administration

• Manage recurring benefit-related email notifications and compliance emails (e.g., 401k eligibility, insurance eligibility).
• Coordinate with job sites for 401k and insurance-related activities.
• Handle the continuation of benefits for terminated employees.
• Manage the Benefits email inbox and index relevant forms.
• Respond to basic insurance and benefits inquiries and assist in any necessary investigations and resolutions regarding employee issues with insurance utilization.
• Verify eligibility for Short-Term Disability (STD) and Family and Medical Leave Act (FMLA) and coordinate with HR team for further action.
• Assist in carrier audits.
• Manage the coordination and distribution of job site compliance posters.

General HR Administrative Support

• Manage the HR and Info email inboxes, including indexing separations and disciplinary forms.
• Handle HR and Benefits calls, redirecting as necessary.
• Receive and respond as necessary to unemployment claims and calls from the unemployment office.
• Coordinate National Medical Support Notice orders and determine eligibility.
• Assist in Open Enrollment, including organizing materials, managing communication, and tracking relevant documentation.

Qualifications

General

• Bachelors degree in Human Resources, Business Administration, or related field, or equivalent experience.
• 2+ years of experience in an HR-related role.
• Demonstrated ability to handle confidential and sensitive information with integrity. Must be trustworthy and capable of maintaining privacy in all HR and professional development matters.
• Strong organizational skills and attention to detail.

Physical

• Occasionally required to lift up to 25 pounds.
• Regularly required to talk or hear.
• Frequently required to walk, sit, and reach with hands and arms.
• Subject to repetitive use of hands/arms.
• Occasionally required to stand, stoop, kneel, crouch, bend, use hands and fingers to handle and feel.
• Vision requirements include close vision, distance vision, and ability to adjust focus.
• Will need to be able to perform sedentary work.

Mental

• Must have the ability to direct others and communicate effectively with other management/ supervision.
• Talking and reading & writing comprehension is necessary for giving and receiving directions to perform work and/or safety policy.
• Ability to use math/complete calculations.
• Must be able to concentrate amid distractions and remember details.
• Ability to use computer, keyboard, telephone and other office devices.